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Grant and Business Manager

Job description

General Summary: 

The Grant and Business Manager will provide key research administration, grants management, human resources, and daily operational support for the Center for Personalized Cancer Therapy (CPCT), and grants management support for The University of Massachusetts, Boston - Dana-Farber/Harvard Cancer Center U54 Comprehensive Partnership for Cancer Disparities Research. The goals of the CPCT are to build capacity and research infrastructure at UMass Boston; function as an academic/industry hybrid; provide UMass Boston students with skills suitable for academic careers or employment in regional biomedical industry; and diversify the local Life Sciences.  The goals of the U54 Partnership are to promote basic/translational cancer research and cancer disparities research.

The incumbent will liaison with the U54 director, all U54 Principal Investigators (PIs), the College of Science and Mathematics (CSM Dean’s Office and the Office of Research and Sponsored Programs (ORSP), the Biology Department and other appropriate university departments with regard to all programmatic and budgetary requirements.

Examples of Duties: 

  • Responsible for managing human resources-associated activities of the Center for Personalized Cancer Therapy (CPCT); including research investigators, post-doctoral research fellows, pre-doctoral students, lab   technicians and students; responsible for administering all student appointments, as well as financial requirements and issues for pre-doctoral students; work with the College of Science and Mathematics (CSM), as well as university departments to ensure that all staff and students are hired appropriately and receive access for all required systems, labs and computers;
  • Responsible for supporting the financial and operational needs of the CPCT, including administering subsidiary accounts, sales and service accounts, seed, RTF accounts and all sponsored program accounts; provide oversight of all center purchasing and equipment for research laboratories; responsible for running monthly reports for department and grant accounts; maintain monthly spreadsheets of all accounts and upload grant reports monthly for faculty review;
  • Provide oversight on daily operations and programmatic needs for the CPCT; prepare and ship packages and equipment for the laboratories; collaborate with other departments and colleges as needed to facilitate functioning; work closely with CSM Dean’s staff to ensure all needs are met;
  • Responsible for supporting the financial and operational needs of the U54 partnership, including administering subsidiary accounts, sales and service accounts, seed, RTF accounts and all sponsored program accounts; acting as the sole purchasing agent; responsible for running monthly reports for department and grant accounts; maintain monthly spreadsheets of all accounts and upload grant reports monthly for faculty review;
  • Collaborate with Office of Research and Sponsored Projects (ORSP) and center/department faculty on all grant-related activities, including grant preparation, submission, account setting, implementation and monitoring; serve as main point of contact for all new grant accounts and post-award issues; oversee and edit grant database and maintain financial and personnel records as per sponsor regulations;
  • Act as financial budget manager for CPCT and provide oversight on financials for the Genomics Core in CPCT;
  • Provide post-award sponsored program services by assisting PIs in monitoring project expenditures; obtain necessary financial reports; procure goods and services and report time and effort commitments; prepare and submit programmatic reports and closeout projects; assist and submit sub-award documents in collaboration with U54 PIs and sub-award recipients; assist with monitoring sub-award recipients’ budgets and documentation;
  • Provide on-going research laboratory support, including IACUC and IRB support; coordinate that all necessary faculty and staff have completed training and certifications for animal research, human subjects research, and biological materials research; assist with minor changes and document transmissions/uploads within the IRB system;
  • Prepare and oversee contractual agreements, as well as journal entries, disbursement vouchers and vendor add forms for both CPCT and U54 projects; work directly with purchasing agents, as well as the Office of Contracts and Compliance and ORSP to assist with the execution of contracts; process and/or delegate travel and out-of-pocket expenses for reimbursement; manage and reconcile corporate and travel cards;
  • Provide support for Material Transfer Agreements, Intellectual Property declarations, and Patent applications;
  • Prepare and submit all human resources paperwork for hires within CPCT, including student and research staff;
  • Act as the asset manager for CPCT property and equipment; manage records and necessary forms for all departmentally owned assets; work with PIs to ensure all assets are accounted for; liaise with the Procurement Department and Property to have all assets tagged in accordance with state and federal policies as applicable; act as departmental data custodian;
  • Collaborate with Public Safety to manage the access of faculty, researchers and students for departmental labs and spaces in the ISC and the Science Center;
  • Responsible for coordinating symposia, conferences and meetings for the CPCT, including all communication, publicity and food arrangements;
  • Perform other duties as assigned.
  • Qualifications: 

    Bachelor’s degree and a minimum of three-five (3-5) years of experience in research administration is required. 

    Preferred Qualifications:

  • Knowledge of sponsored project financial reporting procedures and grant administration policies and regulations in higher administration setting strongly preferred. 
  • Knowledge in contract management principles and sponsored proposal and award policies and procedures, particularly those of the National Science Foundation and National Institute of Health is preferred.
  • Experience working with PeopleSoft preferred. 
  • Knowledge, Skills and Abilities:

  • Knowledge of various administrative software applications and programs, including Microsoft Office;
  • Knowledge of sponsored project financial reporting procedures;
  • Ability to plan and manage multiple projects simultaneously and balance priorities;
  • Ability to manage complex tasks under time constraints, while maintaining strong attention to detail;
  • Ability to work effectively and efficiently in a team capacity with a broad range of staff to accomplish departmental, program and university goals;
  • Ability to successfully contribute to the smooth operations and efficient financial management of the center;  
  • Ability to approach the position in a results-oriented sense of responsibility, collegiality and collaboration;
  • Ability to respond tactfully and professionally to the needs of the departments;
  • Ability to multi-task, meet deadlines and to respond efficiently and effectively to new, last minute and/or revised requests;
  • Ability to use independent judgment, work with discretion and be entrusted with confidential information;
  • Strong oral and written communication skills including the ability to communicate effectively both verbally and in writing, ability to prepare complex reports and scientific documents;
  • Exceptional interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
  • Strong analytical, organizational and problem-solving skills;
  • Strong commitment to customer support.

    Application Instructions: 

    Please apply online with your resume, cover letter and list of three professional references.

    Review of candidates will begin following the application closing date. 

    Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 7 business days of the posting.  All other candidates will be considered after that period. 

    Salary Ranges for the appropriate Pay Grade can be found at the following link: 

    Salary Ranges

    Grade 32 position, salary associated to Grade 33. 




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    Job No:
    Posted: 7/5/2018
    Application Due: 7/27/2018
    Work Type: