Chief Administrative Officer, UCLA Chemistry and Biochemistry

Job description

Chief Administrative Officer (Req. 27994)

The Department Manager serves as the Chief Administrative Officer of the Department of Chemistry and Biochemistry. Reporting to the Department Chair, the CAO develops strategic business and financial planning and implements the department's goals and missions for administrative, academic, instructional, and research support programs. Independently exercises authority to solve managerial and programmatic problems and is responsible for long-term strategic planning, coordination, organization, and staffing. The CAO has oversight responsibility for the following areas: Undergraduate and Graduate Student Affairs, Budget and Financial Services, Academic and Staff Personnel/ Payroll and Benefits, Environmental Health and Safety, Information Technology and Research Computing Systems, Molecular Instrumentation Center (MIC), Biochemistry Instrumentation Lab, Instructional units and course Labs, Research Stores, Electronics and Student Machine shops, Faculty Administrative Support, Shipping, Receiving, Renovation Projects, and Building and Facility Services providing support to the Department's teaching and research mission and activities. The department's population is composed of approximately 835 and includes 62 faculty and 770 career, casual, non-Senate academic staff, graduate students, postdoctoral fellows, visiting scholars and researchers. The Department accommodates approximately 20,500 enrollments in undergraduate chemistry and biochemistry courses and has 1500 undergraduate majors. Responsible for combined academic support, research support and gifts and endowments budgets of approximately $50 million in over 300 cost centers and 200,000 assigned square feet of instruction and research space in 4 buildings on the UCLA campus.


Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at  Reference position # 27994  AA/EEO

The complete listing of qualifications is available on UCLA's official job posting.


  • Over ten years of management experience, leadership, and organizational skills to achieve desired departmental goals
  • Highly motivated, organized and capable of managing by objectives with a broad perspective of organizational purpose and needs.
  • Demonstrated knowledge of policies, procedures and methods associated with the functional responsibilities of this position.
  • Demonstrated management skills with ability to relate to a diverse operation and supervision of exempt and non-exempt employees including organizing workflow, delegation of responsibilities, training, disciplinary actions, and evaluating effectiveness.
  • Significant financial management experience including budget development, planning, and analysis to oversee complex budgets with multiple funding sources, complex physical facilities, including teaching and research laboratories, shops, and complex administrative processes.
  • Demonstrated experience with correlating fiscal resources with departmental programmatic needs.
  • Ability to perform effectively under conditions of frequent interruptions, fluctuating workloads and conflicting time demands.
  • Demonstrated skill in counseling techniques with sensitivity sufficient to assist in confidential circumstances, the resolution of problems and conflicts, and the implementation of policies and procedures.
  • Extensive working knowledge of databases and software programs for business solutions.
  • Experience and Skills in establishing effective, collaborative relationships and enlisting the support of all levels of faculty and staff.
  • Ability to determine and coordinate modifications and/or improvements to existing building services and systems to better accommodate user requirements.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 27994
Posted: 6/29/2018
Application Due: 8/28/2018
Work Type: