Grants Administration, UCLA School of Public Health

Job description

Grants Administrator   (Req. 28131)

 Reporting to the Senior Fund Manager, the Grant Administrator will facilitate all aspects of contract and grant activities in Fielding School of Public Health. This position will focus on pre-award proposal submissions and post award fund management. Duties include but are not limited to: Assisting Grant Officers with the grant submission process, including review of Funding Opportunity Announcement, budget preparation, collation of research materials, collection of subcontract materials and issuance of subcontracts, etc.; and managing post award administration of highly complex multi-million dollar state, federal and private contracts and grants.  


Application Instructions:

Applicants must submit their qualifications via UCLA's Career Opportunities website at Reference UCLA REQ. # 28131

The complete listing of qualifications is available on UCLA's official job posting.

  • Bachelor's degree in public health, business administration or related field or an equivalent combination of education and experience.
  • Minimum 3-5 years' experience in contract and grant administration in an academic setting, with preference for training grant expertise.
  • Strong understanding of grant/contract regulations and standard proposal requirements required.
  • Knowledge and experience with the preparation, submission, and management of contracts and grants.
  • Comprehensive knowledge of research and the ability to distinguish and identify appropriate funding opportunities for various public health-related areas.
  • Knowledge and skill to be a resource in all aspects of planning and managing the contract and grant finances including closeout.
  • Ability to effectively work under pressure, use independent judgment and produce quality work product within tight time constraints.
  • Working knowledge of similar university systems: BruinBuy, Cashnet, University databases, knowledge of UCLA department policies and accounting processes and general knowledge of purchasing practices. Demonstrated ability and recent working experience using financial mainframe applications, including Oasis/PAC/BruinBuy purchasing system, TOF fund transfers, NPEAR, CashNet Pre-Trip Authorization, and Express Travel.
  • Demonstrated skill in budgetary analysis and control which includes reconciling ledgers and monitoring expenditures.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -




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Job No: 28131
Posted: 6/15/2018
Application Due: 8/14/2018
Work Type: