Senior Registration and Records Assistant, Law School

Job description


Job Description Summary:

The Sr. Registration and Records Assistant is responsible for student records maintenance, including grades and student information. This position also reviews student records for program compliance and registration compliance. The following is a more detailed description of how this position functions:
• Maintains student academic history to include setting up the online grading program provided to faculty, grade verification based on conformity with grading guidelines, input of final grades and upload/download of student information to University-wide database system. Performs more complex records maintenance activities to include data for LLM candidates, requiring a comprehensive review of data to ensure that students enrolled in the LLM program, which does not formally identify required courses, are taking a sufficient number of classes within declared field of study; notifies students of problems to include broken enrollment and passage of deadlines for degree completion.
• Answers questions and provides general advisory information to Law School students about curriculum course requirements, policies and procedures, registration, class locations, bar certifications, and graduation clearance; ensures information provided by the Law School Student Records Assistants and student workers is complete and accurate.
• Conducts clearance of students for graduation by running batch jobs of transcripts and reviewing them for compliance with residency requirements, required courses, legal writing requirements, credit hour requirements, and ABA regulations; follows up with each deficient student by letter and subsequent phone calls to advise of status and inform of actions necessary to meet graduation requirements. Conducts registration of law school students by registering first year students via on-line batch registration and by reviewing completion of course prerequisites before inputting upper class student registrations.
• Enters Law School schedule of classes into University-wide system and maintains automated telephone information line which records the status of closed courses and other relevant Law School information. Schedules classrooms for student groups and faculty.
• Assures that the information in the Directory of Bar Organizations, a source of information for students applying for DC and/or state bar exams, is complete through research on the internet and/or direct contact with the organizations.
• Prepares letters of good standing and other certificate requests for appropriate signature; certifies graduates for the State Bar examinations, and prepares bar forms for the appropriate signature. Assists with the extensive photocopying demands of the Law Center Records Office.
• Prepares the Order of the Coif certificates for the appropriate signature; gathers the member distribution list and ensures that the certificates are mailed to the recipients.
• Assists in preparing the Disability Support Services (DSS) exams in compliance with the Americans with Disabilities Act (ADA); packages individual exams and ensures that the student's accommodations are properly recorded and communicated to the proctors.
• Ensures that the provision/release of student related information and records are in accordance with the Family Educational and Rights Privacy Act (FERPA). Enters data on student records for scholar designations each semester.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Strong interpersonal and communication skills and the ability to work effectively within a diversity academic community.

Proficiency with personal computers and associated contemporary hardware/software applications.

Excellent records maintenance skills, and demonstrated ability to maintain confidentiality.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: GW Law School (LAW) Family Enrollment Services Sub-Family Registration Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday through Friday 9:00 am to 6:00 pm Position Designation: Designated On-Site: Employees who are required to physically report to work or remain at work during an emergency or adjustment to the university's operating status, Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Applicants: To ensure consideration, please complete the application in its entirety to include dates of employment, hours worked on a weekly basis, supervisory information, etc.

Internal Applicants Only? No Posting Number: S007337 Job Open Date: 06/14/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Please describe how your experience meets the minimum qualifications for this position.
    (Open Ended Question)
  2. * Please describe your experience in disseminating information and reviewing and evaluating student records.
    (Open Ended Question)
  3. * Describe your experience working in a small team environment.
    (Open Ended Question)
  4. * Do you have experience providing customer service in an academic environment?
    • Yes
    • No
  5. * Do you have experience working with a diverse student body?
    • Yes
    • No
  6. * List any student information/tracking systems (e.g., Banner, PeopleSoft, AdvisorTrac) with which you have experience, and your level of proficiency with each (low/medium/high).
    (Open Ended Question)
  7. * What are your salary expectations?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents





      Diversity Profile: University



      View more

      Learn more on Inside Higher Ed's College Page for University

      Arrow pointing right
      Job No:
      Posted: 6/15/2018
      Application Due: 6/22/2018
      Work Type: