Administrative Coordinator - University Advancement-18001298

Location
Medford, MA
Posted
Jun 15, 2018
Institution Type
Four-Year Institution


Job Description

Administrative Coordinator - University Advancement-18001298
Description


The Fletcher School's Office of Development and Alumni Relations has three primary objectives: to continue to increase its annual fund program as a vital source of unrestricted funds, to meet the School's goals in the comprehensive campaign and to create and sustain long-term relationships with its alumni and friends around the world with high quality and relevant activities, services, and publications.

Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. This person will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. The Administrative Coordinator will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. She/he coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. He/she will also gather data, conduct research and draft reports, summaries or material for presentation. This person will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. The Administrative Coordinator may also coordinate programs and/or projects for department.


Qualifications
Basic Requirements:
• High school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience
• Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills
Preferred Qualifications:
• Bachelor’s degree preferred
• Knowledge of a second language and/or study or experience living abroad is highly desirable.
• Complex database experience (Advance, Razor’s Edge, Access, etc.) is strongly preferred
• Superior writing and presentation skills, and extreme attention to detail
• Exceptional interpersonal skills and the ability to manage relationships and multiple tasks with ease
• Strong service orientation and ability to create a volunteer/donor friendly environment in a complex University setting
• Should be equally capable of working independently and as part of a team

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.


Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.



Primary Location: United States-Massachusetts-Medford/Somerville
Job: Advancement/Alumni Relations
Organization: UA - Fletcher Dev & Alumni Rel
Employee Status: Regular
Schedule: Full-time
Job Posting: May 23, 2018, 3:18:01 PM

PI102946235

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