Communications and Event Coordinator

Job description

Communications and Event Coordinator

Wake Forest University seeks a Communications & Events Coordinator who will work jointly with the Office of Sustainability and the university’s Center for Energy, Environment, and Sustainability (CEES). Responsibilities include developing and executing communications and social media strategies, as well as planning and implementing campus-wide events. The successful candidate will have experience in communications, marketing, public relations, or a related field. Candidates who are interested in joining a dedicated and entrepreneurial team can apply online. To be considered, candidates must provide two 500-word writing samples, at least one of which is written for Web-based publication.

Summary: The Communications and Event Coordinator leads a variety of communications and event coordination functions for the Office of Sustainability and the Center for Energy, Environment, and Sustainability (CEES). This position is responsible for developing and executing communication and social media strategies, as well as planning and implementing stakeholder meetings, campus-wide events, and conferences.

Essential Functions:

  • Manages the creation and distribution of all print and electronic materials (i.e. weekly e-newsletter for an internal audience of students, faculty, and staff, a monthly e-newsletter for an external audience of community members, higher education partners, and industry leaders, social media postings and conversations on Facebook, Twitter, Instagram, and LinkedIn, event announcements, invitations, programs, and signage, two websites (Office of Sustainability and CEES), photo and publication archives, and annual reports, as needed.
  • Coordinates large- and small-scale conferences, special events, and other regular committee and working group meetings. Responsibilities include, but are not limited to, compiling and vetting potential speakers, leading planning meetings, developing and adhering to event production and promotion timelines, evaluating and booking venues, noticing meetings, and maintaining an archive of meeting minutes.
  • Monitors social media and website metrics in order to adjust campaigns as needed based on analytical data.
  • Manages inquiries and correspondence from internal and external constituents on behalf of the Office of Sustainability and CEES.
  • Develops strong relationships with faculty, staff, students, and external constituents, and serves as a representative of the Office of Sustainability and CEES.
  • Manages efforts of interns and freelance staff, as necessary.

Required Education, Knowledge, Skills, Abilities:

  • Bachelor’s degree and a minimum of three years of experience in communications, marketing, public relations, or a related field.
  • Education and/or work experience with environment and sustainability.
  • Experience developing targeted e-communication pieces using Constant Contact.
  • Experience with WordPress website development and management.
  • Experience developing various social media campaigns across platforms (i.e. Facebook, Instagram, Twitter, and LinkedIn).
  • Basic photo editing experience (i.e. Adobe Photoshop or Lightroom).
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to collaborate with faculty, staff, administrators, students, and external stakeholders.
  • Demonstrated problem-solving abilities.
  • Ability to manage multiple tasks efficiently and with attention to detail.
  • Ability to use discretion in managing confidential information.
  • Ability to work independently, prioritize, and organize workflow and coordinate activities.
  • Ability to work beyond the standard workday, including nights and weekends, for deadlines and special events.

Preferred Education, Knowledge, Skills, Abilities:

  • Experience in a university setting
  • Proficiency and experience with Adobe Creative Suite (preferably InDesign, Illustrator, and Photoshop)
  • Proficiency in contact management software (e.g. Nimble)


  • Responsible for own work.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.

Winston-Salem, North Carolina, United States






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Job No:
Posted: 6/15/2018
Application Due: 6/29/2018
Work Type: