Assistant Director, Event Management-Ida Noyes

Job description

Hyde Park Campus

58669 Center for Leadership and Involvement

About the Unit
The Student Centers serve as the core community building and special events spaces at the University of Chicago. The Student Centers play a formative role in the Campus and Student Life goal of creating a comprehensive and integrated network of services that support the academic mission and facilitate student learning, engagement, and success.

Job Information

Job Summary:

  • Reporting to the Associate Director of Event Management, the Assistant Director, Event Management – Ida Noyes Hall, has primary responsibility for planning and executing events in Ida Noyes Hall. This includes working with diverse student populations; supervising union and student staff; developing and monitoring event budgets and billing processes; contributing to and implementing unit policies and procedures; and maintaining relationships with vendors to successfully support a range of events across the portfolio.

  • Assist with planning, coordination and event support to student, staff, faculty, alumni and affiliate clients within the Ida Noyes Hall. Staff events and programs and help coordinate client needs onsite. Work with University and Student Centers staff to encourage community involvement in providing services to a wide variety of facility users in the Student Centers; Participate in the regular planning cycle for Student Centers events. Coordinate and attend a wide range of events during the day and evenings in Ida Noyes Hall and other campus locations as required. Contribute to problem solving related to unforeseen issues concerning events and guests within the facilities. Help ensure that all events conform to University of Chicago and special event policies as necessary with a high-level of sensitivity to customer service and enhancing public relationships with program organizers and participants. Utilize industry standards and technological solutions when appropriate.
  • Oversee and direct all marketing and communication for events in the Student Centers with the Project Coordinator. Create and maintain a consistent communication plan for the Student Centers and ensure consistent, quality use of the departmental brand and image. Develop and maintain additional policies regarding marketing and communication in collaboration with the Associate Director for Event Management.
  • Cultivate and maintain relationships with vendors and departments that support events across the portfolio. These include on-campus departments such as AV Services, Facilities Services, and partner venues across the University. Vendors may include audio visual and rental furniture vendors, caterers, decor, and floral vendors that support a variety of budgets and events.
  • Hire, train, supervise and evaluate employees including a full-time Project Coordinator and a team of student employees.
  • Serve as a member of the Student Centers staff and assist with various office programs and projects. This includes consulting and collaborating with the Assistant Director, Events Management – Reynolds Club and fulfilling other duties as assigned with the Student Centers portfolio events.

  • Demonstrate University Stewardship and Serve as Brand Ambassador
  • Ensure Decision Quality, Accountability, & Drive Results
  • Celebrate Diversity and Inclusion
  • Drive Employee Engagement
  • Foster Partnership & Collaboration

Additional Requirements

Education, Experience and Certifications:

  • Bachelor's Degree preferred

  • A minimum of one to two years demonstrated events management experience is required.
  • Demonstrated success in working with diverse student populations required.
  • One to two years of experience in a progressively responsible work environment preferably in a student union or hotel setting is preferred.
  • The ideal candidate will have the ability to understand the needs of the University of Chicago community, and work with students, faculty and staff in a wide array of situations.

Technical Knowledge or Skills:
  • Excellent oral and written communication skills.
  • Prior experience with financial administration and billing is preferred.
  • Experience with Event Management Software (EMS) or similar software is preferred.

Working Conditions:
  • The candidate must have flexibility to work various hours including evenings and weekends.

Required Documents:
  • Resume
  • Cover Letter
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 6/15/2018
Application Due: 6/23/2018
Work Type: