Associate Director, Health and Human Sciences

Job description

Hyde Park Campus

46480 Graham School-Divisional Admin

About the Unit
Created at the founding of the University, the Graham School is committed to enhancing the University of Chicago's place as a preeminent intellectual destination through support of lifelong learning. Graham is dedicated to curating and disseminating the university's rich content for a broader set of learners in ever more innovative ways; helping the university engage civically, globally, and with the latest innovations in teaching and learning.

Job Information

Job Summary:

The Associate Director manages the operations of graduate and non-credit programs health and human sciences including biomedical informatics and threat and response management. Operation management includes oversight of budget and finances, working with student recruitment team, faculty hiring and scheduling processes, student counseling and advising, and supervision of relevant administrative personnel.


Curriculum & Course Administration:

  • Assist with curriculum review and implement any necessary revisions.
  • Manage course schedule and classroom needs.
  • Oversee the administration of capstone process.
  • Ensure appropriate student access to software programs and systems for use in the program.

Instructor review and hiring:
  • Post lecturer positions in appropriate channels, working with finance and administrative team to ensure compliance with University HR practices.
  • Participate in interviews for adjunct lecturers for teaching appointments.
  • Make recommendations for appointment to Provost's office, with appropriate materials.

Budget and financial management:
  • Develop program budgets and monitor program's fiscal performance within guidelines established by the University and the School.
  • Develop and implement strategies to ensure the realization of the program's annual budget target.

Admissions and registration:
  • Work collaboratively with Graham School staff, including marketing, enrollment management, and other administrative directors to implement admissions processes and policies and practices for prospective students.
  • Manage faculty review of admissions for prospective students, as well as notification process.
  • Organize and deliver orientation sessions for new students.
  • Work closely with enrollment management staff to ensure student status is current within the registration and CRM systems.
  • Provide regular reporting to Senior Director and Graham leadership on student inquiries and admissions activity.

Student support and management:
  • Oversee advising for students enrolled in the MSc programs.
  • Work collaboratively with University offices, including the Registrar, Alumni Services, and Bursar, to execute processes for current students.
  • Manage IRB process, as necessary, for student capstone projects.

Staff management:

Supervise work of program team of three full-time staff members; conduct annual performance reviews; review and revise position descriptions as necessary to ensure compliance and accuracy with job performed.

Team participation :
  • Work collaboratively with University and Graham School staff to ensure consistent, high-quality processes, policies, and procedures are implemented for students and faculty.
  • Develop strong working relationships within Graham and with University of Chicago faculty and staff to ensure the continued success of the programs.

Process Improvement:
  • Manage daily operations of the programs to enable efficient and effective processes. Identify and lead process improvement initiatives.

    Other duties as assigned

  • Staff management experience
  • Strong verbal and written communication skills
  • Ability to work effectively and collaboratively as part of a team
  • Evidence of project management competence
  • Ability to manage program finances wisely and within budgetary guidelines
  • Proficiency in MS Office, including Excel, PPT, Word, and Outlook

The successful candidate for Associate Director will possess strong interpersonal skills; communicate effectively with a variety of stakeholders, including faculty, students, university administrators, and corporate partners; work collaboratively as well as independently to execute work; multitask; anticipate and manage workload effectively during peak busy seasons; represent the School and the University in a positive and professional manner with stakeholders and in public settings; exhibit patience and flexibility in a fluid working environment. Candidates with at least a Masters-level background in health, human, and/or social sciences are preferred (public health, life sciences, social sciences, public policy, emergency management, health informatics, and relevant fields).

Additional Requirements

Education, Experience and Certifications:

  • Bachelor's degree in a relevant field required
  • Masters level or above in health and/or human sciences preferred

  • Minimum of 5 years of relevant management and/or academic administrative experience, including experience with budget required
  • Experience with/ability to master internal University of Chicago systems strongly preferred

Required Documents:
  • Cover Letter
  • Resume
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 6/15/2018
Application Due: 8/10/2018
Work Type: