Associate Director, Health and Human Sciences
Hyde Park Campus
46480 Graham School-Divisional Admin
About the Unit
Created at the founding of the University, the Graham School is committed to enhancing the University of Chicago's place as a preeminent intellectual destination through support of lifelong learning. Graham is dedicated to curating and disseminating the university's rich content for a broader set of learners in ever more innovative ways; helping the university engage civically, globally, and with the latest innovations in teaching and learning.
The Associate Director manages the operations of graduate and non-credit programs health and human sciences including biomedical informatics and threat and response management. Operation management includes oversight of budget and finances, working with student recruitment team, faculty hiring and scheduling processes, student counseling and advising, and supervision of relevant administrative personnel.
Curriculum & Course Administration:
- Assist with curriculum review and implement any necessary revisions.
- Manage course schedule and classroom needs.
- Oversee the administration of capstone process.
- Ensure appropriate student access to software programs and systems for use in the program.
Instructor review and hiring:
- Post lecturer positions in appropriate channels, working with finance and administrative team to ensure compliance with University HR practices.
- Participate in interviews for adjunct lecturers for teaching appointments.
- Make recommendations for appointment to Provost's office, with appropriate materials.
Budget and financial management:
- Develop program budgets and monitor program's fiscal performance within guidelines established by the University and the School.
- Develop and implement strategies to ensure the realization of the program's annual budget target.
Admissions and registration:
- Work collaboratively with Graham School staff, including marketing, enrollment management, and other administrative directors to implement admissions processes and policies and practices for prospective students.
- Manage faculty review of admissions for prospective students, as well as notification process.
- Organize and deliver orientation sessions for new students.
- Work closely with enrollment management staff to ensure student status is current within the registration and CRM systems.
- Provide regular reporting to Senior Director and Graham leadership on student inquiries and admissions activity.
Student support and management:
- Oversee advising for students enrolled in the MSc programs.
- Work collaboratively with University offices, including the Registrar, Alumni Services, and Bursar, to execute processes for current students.
- Manage IRB process, as necessary, for student capstone projects.
Supervise work of program team of three full-time staff members; conduct annual performance reviews; review and revise position descriptions as necessary to ensure compliance and accuracy with job performed.
Team participation :
- Work collaboratively with University and Graham School staff to ensure consistent, high-quality processes, policies, and procedures are implemented for students and faculty.
- Develop strong working relationships within Graham and with University of Chicago faculty and staff to ensure the continued success of the programs.
- Manage daily operations of the programs to enable efficient and effective processes. Identify and lead process improvement initiatives.
Other duties as assigned
- Staff management experience
- Strong verbal and written communication skills
- Ability to work effectively and collaboratively as part of a team
- Evidence of project management competence
- Ability to manage program finances wisely and within budgetary guidelines
- Proficiency in MS Office, including Excel, PPT, Word, and Outlook
The successful candidate for Associate Director will possess strong interpersonal skills; communicate effectively with a variety of stakeholders, including faculty, students, university administrators, and corporate partners; work collaboratively as well as independently to execute work; multitask; anticipate and manage workload effectively during peak busy seasons; represent the School and the University in a positive and professional manner with stakeholders and in public settings; exhibit patience and flexibility in a fluid working environment. Candidates with at least a Masters-level background in health, human, and/or social sciences are preferred (public health, life sciences, social sciences, public policy, emergency management, health informatics, and relevant fields).
Education, Experience and Certifications:
- Bachelor's degree in a relevant field required
- Masters level or above in health and/or human sciences preferred
- Minimum of 5 years of relevant management and/or academic administrative experience, including experience with budget required
- Experience with/ability to master internal University of Chicago systems strongly preferred
- Cover Letter
- Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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