Staff Assistant - Clinical Sciences-18001262

Grafton, MA
Jun 15, 2018
Institution Type
Four-Year Institution

Job Description

Staff Assistant - Clinical Sciences-18001262

The Clinical Sciences faculty (~60) has teaching and clinical responsibilities to the veterinary students and hospital respectively, as well as individual research pursuit and administrative obligations. Approximately 60 residents and interns, matched through the national VIRMP program rotate through the department/hospital on three and one-year cycles, respectively. The administrative staff supports the faculty, residents and interns, the Chair and Department Manager. The department has a large budget and many discretionary and research accounts.

The Staff Assistant supports faculty primarily in their teaching activities. Most faculty members in this department perform clinical service, as well as teach and conduct research. Faculty support includes, but is not limited to, accurate and timely production of course syllabi; uploading homework assignments currently using TUSK; producing exams using ExamSoft software; supporting faculty in their use of Apptricity to receive travel and business reimbursements; ordering items through the department p-card and electronic requisitioning system; and assisting with office machine maintenance. Other requirements are to: effectively communicate with all customers (faculty, staff, students, and outside individuals) in a pleasant and efficient manner to represent the department and school in a professional and welcoming fashion; assist and provide training in acquired or newly learned skills; demonstrate willingness to learn new systems, software and processes; attend to detail, demonstrate a strong knowledge of Excel and Word, and general computer skills. Demonstrate ability to multi-task and prioritize work while meeting deadlines in a busy environment.


Basic Requirements:

High school diploma/GED and 2+ years of administrative experience. Proficiency in Microsoft Office, editing and formatting. Strong organizational and interpersonal skills.

Preferred Qualifications:

College degree with experience preferred. Experience with Qualtrics, Google calendar, Doodle surveys. Preference given to individual with prior work experience in an educational setting.

Special Work Schedule Requirements:

Work environment is an administrative area, set up with cubicles for staff. Staff have phones and computers. There are shared printers, copier and fax machine in close proximity to the cubicle area.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity

Primary Location: United States-Massachusetts-Grafton
Job: Administrative Support
Organization: Clinical Sciences-Cummings-Vet
Employee Status: Regular
Schedule: Full-time
Job Posting: May 9, 2018, 10:22:36 AM


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