Accounting Representative

Tallahassee, FL
Jun 15, 2018
Institution Type
Four-Year Institution

Job ID: 43683

Full/Part Time: Full-Time

Regular/Temporary: Regular


Physics Department | College of Arts and Sciences


Responsible for the disbursements and financial recording, reporting, and monitoring of the department's expenses (E&G, SRAD, Carry forward, Foundation) to include monthly ledger reconciliations. Responsible for the end of the year fiscal closing of the E&G budgets. Maintains, reconciles, and monitors departmental phone bills, mail and shipping charges, and travel charges. Keeps track of faculty expenditure.

Acts as purchase rep for the department by serving as liaison to the purchasing department. Researches and orders large office. equipment. Orders and processes purchase orders. Enters received purchases into database. Keeps abreast all equipment maintenance agreements and negotiates fees.

Prepares and maintains detailed statistical summaries and information for budgetary planning for departmental administrator. Provides information to assist in the projection of the future budgetary needs.

Responsible for the work authorization of foreign faculty and staff the Department is sponsoring. Requests and monitors approval status of Visa and Permanent Resident applications through the Center for Global Engagement.

Assist Property Records in inventory. Maintains updated property inventory records for review as necessary.

Assists the FACET representative for Physics. Ensures that effort reporting within OMNI system proceeds according to the schedule established by the University. Assists employee, supervisor, and the Office of Institutional Research to resolve discrepancies.

Other duties as required.


Bachelor's degree or a combination of post high school education and experience equal to four years.

Knowledge of Microsoft Office products, including Excel.

Ability to establish and maintain effective working relationships.

Ability to meet project deadlines and perform accurately in a detail oriented environment.

Ability to prepare and monitor budget information.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Knowledge of electronic data processing as it applies to fiscal, purchasing, and accounting activities.


Knowledge of purchasing, procurement, budgeting, and administrative management.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:


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