6648 Administrative Assistant (Confidential Administrative Support I), Academic Affairs - Resourc

San Diego, California
Compensation and Benefits Starting salary upon appointment not expected to exceed $4,395 per mont
Jun 14, 2018
Institution Type
Four-Year Institution


San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on June 28, 2018. To receive full consideration, apply by June 27, 2018. The position will remain open until filled.  The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 


  Position Information  

This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Under general direction from the Associate Vice President for Academic Affairs – Resource Management, the Administrative Assistant provides confidential administrative support to the office. This position coordinates the intake, organization, and dissemination of documents and correspondence, as well as prepares reports and correspondence for the Associate Vice President (much of which references highly confidential topics). This position professionally and efficiently handles the calendars and coordination of meetings for the Associate Vice President and the Director for Academic Resources.  The successful incumbent will prepare meeting materials through the use of Power Point, Microsoft Excel spreadsheets, graphs, and other materials. The Administrative Assistant must have the ability to perform research and collect data, organize and systematize data, purchase and maintain the inventory of office supplies, organize and file materials, as well as provide back-up telephone and reception responsibilities. 


  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $4,395 per month. CSU Classification Salary Range: $3,516 - $6,720 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.


Minimum Qualifications 

To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications and Specialized Skills

  • Ability to learn and independently interpret and apply complex policies and procedures
  • Ability to coordinate many different clerical tasks with frequent interruptions
  • Minimum of 5 years of general clerical administrative experience
  • PC proficiency
  • Proficiency in MS Excel and MS Word
  • Experience with Purchasing and/or Supplies Requisitioning
  • Ability to establish priorities and complete projects accordingly with accuracy and attention to detail
  • Ability work effectively with a broad range of data and interpersonal contacts, including those at a higher level and/or sensitive in nature
  • Ability to use and quickly learn new office support technology and software
  • Ability to maintain confidentiality
  • Ability to configure tables, PowerPoint slides and correspondence
  • Experience extracting, collecting, and compiling data  from multiple sources 
  • University experience with knowledge of campus operations, policies and procedures pertaining to Academic Affairs

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

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