Grant Administrator

Colorado, Denver, USA
Jun 14, 2018
University of
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

Position Summary

The Grant Administrator will perform a variety of tasks that are key to operations of the Pardee Center. This role will manage well-defined business and administrative functions for the Pardee Center, including payroll, human resources, and grants/contracts processes of the Pardee Center. This position will assist in the grant/contract management process, including pre-award administration, financial reporting of active projects, and the collective communication of all of Pardee's funding activity. The Grant Administrator will assist and often lead in the proposal development processes of the Pardee Center. This includes developing responses to formal grant proposals, as well as to direct solicitations for potential research products from external organizations. To do this effectively will require a sound understanding of the Pardee Center's work and our ongoing portfolio of projects.

Essential Functions

  • Manage the bi-weekly and monthly payroll submission process through DU's time management system, PioneerTime
  • Process incoming or outgoing invoices for payment across appropriate funding sources
  • Assist in processing necessary paperwork for hiring new employees and developing and maintaining clear and concise onboarding materials
  • Assist in categorizing and processing Pardee's credit card purchasing for monthly submission
  • Manage the proposal/grant submissions of the Pardee Center, which often involves coordination across many researchers and administrators on campus
  • Think critically and creatively about existing administrative practices and procedures and ways in which they can be enhanced
  • Serve as a liaison with the University of Denver Legal Counsel for non-disclosure agreements, the establishment of formal partnerships, and other related contractual agreements.
  • Serve as a liaison with the University of Denver's Shared Services department on establishing new Independent Contractors or vendors
  • Support campus-wide initiatives or tasks forces on improving administrative services provided by other departments, such as the Office of Research and Sponsored Programs or Information Technology
  • Recognize, define, and resolve no-standard problems using operating procedures, practices, and established precedents.
  • Supervisory Duties: May supervise temporary or work study positions on particular project tasks.

These responsibilities are expected to have the following breakdown:

  • 35% financial reporting
  • 20% payroll processing and employee hiring
  • 35% proposal development
  • 10% strategic communication

Knowledge, Skills and Abilities

  • Must have a demonstrated commitment to fostering an environment in which faculty, staff, students, and community partners from diverse backgrounds and cultural identities feel welcome and valued
  • Effective communicator in oral and written form
  • Strong interpersonal communication skills to build relationships with research staff, student employees, and colleagues across campus
  • Ability to efficiently manipulate data in Microsoft Excel
  • Experience or aptitude in data management and quality control techniques
  • Ability to stay organized and multi-task on a variety of projects while meeting deadlines
  • Ability to appropriately manage confidential information and disseminate that information as necessary
  • High-level ability with advanced Excel functions, such as VLOOKUP, SUMIFS, MATCH, INDEX.
  • Ability to create professional-quality presentations using Microsoft PowerPoint.
  • Ability to create and maintain financial reporting dashboards in Tableau.

Required Qualifications

  • Bachelor's degree
  • 1-2 years of experience in financial management and human resources

Preferred Qualifications

  • Bachelor's degree in Business Administration or a related field
  • 2+ years of experience in financial management and human resources
  • Experience with Teamwork Project Management software (
  • Experience with human resources issues, such as compensation benchmarking, independent contracting, FMLA, visa processing, etc.

Work Schedule

  • Monday - Friday, 8:00 a.m. - 4:30 p.m.
  • Evenings and weekends as required.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Wednesday, June 27, 2018

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover letter addressing your commitment to Inclusive Excellence (IE) in the classroom. To read more about DUs commitment to IE please follow this link:

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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