Dept Purchasing Assistant

Job description


Requisition Number

Job Title
Dept Purchasing Assistant

Official Title
Dept Purchasing Assistant

Position Number

Facilities-Gen - 152000


Is this an internal posting only?

Work Schedule
Monday-Friday, 40 hours/week

Department Overview
The Purchasing group within the Facilities Support & Services Department at the University of North Texas is seeking to hire a Dept Purchasing Assistant to join our team.

The Facilities division of Support and Services consists of two main functions; Facilities support, and campus services. We support Facilities staff and operations by managing the Facilities operating and project budget and finances, providing procurement liaison services (purchasing, contracts and invoicing), business analysis and reporting; serving as the Facilities customer service center for all University related maintenance and construction needs by being the primary line of communication between University faculty, staff, and students and the Facilities construction and maintenance departments; and overseeing the safety and training of Facilities employees by providing current training and proper protective equipment for all Facilities staff. Campus services consists of the Facilities Central Store, which stock and supply over 4,000 items to Facilities technicians and the rest of campus; and Automotive Services, which maintains and manages over 500 motorized vehicles and equipment items.
For additional information on the Facilities Support & Services department you may visit our website at:

As one of the nation's largest public universities and the most comprehensive in the Dallas-Fort Worth area, we are dedicated to providing an excellent educational experience to a diverse student body of approximately 38,000 students. UNT is a student-focused Tier One Public Research University with 12 colleges and schools offering 101 bachelors, 82 masters, and 38 doctoral degree programs, many nationally and internationally recognized. With more than 400 student organizations, NCAA Division I athletics and an array of concerts presented by our world-renowned College of Music, there's something for everyone at UNT. UNT has been named by Forbes as one of America's 100 Best College Buys® for 21 consecutive years, the state's most affordable research university, according to the Texas Higher Education Coordinating Board, and The Princeton Review named us a "Best in the West" university. named Denton the 9th Best College Town in the nation.

The Facilities organization at UNT is a service provider comprised of the following divisions: Facilities Planning, Design & Construction (FPDC); Facilities Maintenance (FM) and Facilities Support & Services (FSS). We are responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas. Facilities has over 325 employees who lead the way in caring for and operating over 170 facilities and 904 acres of landscape. Our goal is to provide world class support for the University by ensuring safe, reliable, efficient facility and utility services delivered with outstanding customer services and effective stewardship of resources and the environment. For additional information on Facilities you may visit our website at: University of North Texas Career Bands are located on the Human Resources website at: under the subtitle of Pay Plan.

Job Description
The Facilities Department at the University of North Texas is seeking to hire a Dept Purchasing Assistant to join our team. Responsibilities of the position include, but are not limited to:

* Procuring materials and services needed by Facilities to maintain, restore or modify University properties.
* Approve invoices that come to Facilities for payment and other procurement duties as assigned.
* Supporting invoicing needs for Facilities. This includes getting approval from Project Managers or the person who requested the purchase order. Reviewing all invoices for payments and keeping TMA records updated.
* Keeping our internal drive up to date with invoices that have been paid.
* Helps support central warehouse inventory orders and replenishment. This includes placing orders with vendors, coordinating with Purchasing Specialist for items needing reordering, receiving items processing invoices for payment, working with vendors on pricing, covering warehouse counter when necessary.
*Must multi-task well and have the ability to handle competing demands and keep up with multiple deadlines.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess High School diploma or GED equivalent and two years of experience in purchasing or related field. Substitution of education for experience allowed. The following knowledge, skills, and abilities are required:

* Skill in making mathematical calculations and computations.
* Ability to keep records; to assemble and organize data, and to prepare and submit reports in acceptable formats.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Previous experience processing invoices for payment.
* Purchasing/ buyer experience preferred.
* Works competently in Microsoft office suite.
* Willing to work overtime if needed.

Special Instructions to Applicants
Applicants must submit a resume, cover letter, & references with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 6/14/2018
Application Due: 6/26/2018
Work Type: