Administrative Coordinator

Location
Charlottesville, VA
Posted
Jun 14, 2018
Institution Type
Four-Year Institution

Working Title: Administrative Coordinator

Position Type: University Operational and Administrative Staff

Department: Office of the Executive Vice President and Provost

Location: Charlottesville

Posting Date: 06-13-2018

Posting Summary:
The Provost Office seeks an Administrative Coordinator to provide high level administrative and operational support as a member of our administrative staff team. The Office of the Executive Vice President and Provost (EVPP) is charged with overseeing education, research, and public service in the schools of the University, in the University's libraries and museums, and in numerous other academically related units.

EVPP Administrative Coordinators play an important and highly valued support role within the office. They are responsible for a broad range of duties that impact the office's ability to deliver on strategic priorities and initiatives and ensure office operations function in a professional and predictable manner.

These positions are responsible for: ongoing and ad-hoc administrative support to executive-level provost staff as assigned; end-to-end project and events management support; as well as other office functions. Serves as the primary contact for provost staff and visitors to Booker House.

The position requires an organized and professional individual who has the ability to interact effectively with a wide range of individuals, and provide professional and confidential service.

This position requires a high school diploma and a minimum of at least one year of experience in administrative or operational support roles. A bachelor's degree is preferred. Two years of combined experience is preferred in the following: administrative or operational support roles in a professional office environment; project and events management (even in supporting capacity); document management, procurement, or process-mapping; or academic affairs or higher education environment.

Working knowledge of office practices in a professional environment, with demonstrated skill in handling sometimes fast-paced and competing pressures on one's time is required. Command of confidentiality and tact are required, as are strong verbal communication skills. The ability to follow established policies and procedures and adhere to regulatory guidelines, the ability to schedule, plan and coordinate meetings with multiple members, and the ability to communicate effectively with executive-level administrators, foundation board trustees, faculty, and students are essential. The ability to work collaboratively in a team environment, training in document management, procurement, or process-mapping, and familiarity with academic affairs or higher education more broadly are preferred.

Proficiency with MS Office applications (Outlook, Word, Excel, PowerPoint) is required.

To apply, visit http://jobs.virginia.edu and search on Posting Number 0623476. Complete an application/a Candidate Profile online, attach a cover letter, curriculum vitae/resume, and contact information for three references.

Questions related to the position can be directed to Eduardo Lorente at el3ap@virginia.edu. Questions related to the application can be directed to Zach Harpine at zh5zt@virginia.edu.

The University of Virginia is an equal opportunity/affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.

Required Knowledge, Skills and Abilities:
Working knowledge of office practices in a professional environment, with demonstrated skill in handling sometimes fast-paced and competing pressures on one's time.

Command of confidentiality and tact are required, as are strong verbal communication skills.

Ability to follow established policies and procedures and adhere to regulatory guidelines.
Ability to schedule, plan and coordinate meetings with multiple members.
Ability to communicate effectively with executive level administrators, foundation board trustees, faculty, and students.

E-mail a Friend: jobs.virginia.edu/applicants/Central?quickFind=84828

PI102928127

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