Associate Director, Events & Programs

Job description

5235 S. Harper Court

60632 Talent Management & Administrator

About the Unit
The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, is raising $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration. The Staff Development team manages a robust suite of training and development programs that equip staff to be efficient and effective in their roles; quickly acquaint new staff to the ARD environment; develop leaders from within the ARD organization; and are deliberate, consistent, coordinated, and transparent toward the goal of achieving a high-performing organization.

Job Information

Job Summary:

  • The Associate Director, Events & Programs, manages a broad range of activities related to the training, learning, and development of staff in Alumni Relations and Development. This position also oversees staff engagement and recognition programs for the division, as well as manages the budget for Staff Development activities.

  • Lead the strategy and implementation for ARD onboarding programs and serve as facilitator for select programs.
  • Manage a suite of ARD meetings and programs, including All Staff and ARD LG meetings.
  • Develop and manage staff engagement, recognition programs, conduct staff surveys and manage the staff performance awards.
  • Manage logistics for all ARD Talent Management programs and events, within budget.
  • Provide onsite logistical support for ARD staff learning and development programs and events.
  • Manage the Staff Development budget and payments, including annual budget and projections process.
  • Act as Talent Management liaison to ARD Communications and ensure that programs and other initiatives are effectively marketed and communicated through ForwARD and other vehicles.
  • Create and manage electronic invitations, response forms, and evaluations.
  • Analyze and synthesize data to prepare custom and ad hoc reports for presentations and meetings.
  • Perform other duties as assigned.
  • Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

  • Communicate Effectively & With Influence
  • Exhibit Resilience & Optimize Resources
  • Display Emotional Intelligence
  • Demonstrate University Stewardship & Serve as a Brand Ambassador
  • Foster Partnership & Collaboration

Additional Requirements

Education, Experience and Certifications:

  • Bachelor's degree or higher required.

  • A minimum of three years of relevant professional work experience in event, meeting, conference planning or similar professional work experience required.
  • A minimum of one year of experience leading a project team or managing staff required.
  • A minimum of one year of experience developing and monitoring budgets preferred.

Technical Knowledge or Skills:
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
  • Demonstrated project management experience preferred.

Working Conditions and Physical Requirements:
  • Willingness and ability to travel to campus and/or non-campus locations for University business.
  • Willingness and ability to work evenings and weekends.

Required Documents:
  • Resume
  • Cover Letter

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 6/14/2018
Application Due: 6/26/2018
Work Type: