Administrative Specialist

Job description

Requisition Number STA - 201000000632
Job Title Administrative Specialist
Job Description

  • This position is open to internal candidates at the University of North Texas Dallas.

The University of North Texas System invites applications for the position of Administrative Specialist.
The University - the first four-year public institution of higher education in the city - seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow's careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to:

This is a position that reports to and provides admissions support for the Assistant Dean and Director of Admissions and Scholarships (Assistant Dean) and will also serve as advanced administrative support to the Office of Admissions and Enrollment Management for the College of Law. This position will report directly to the Assistant Dean. Work is performed under the general supervision of the Assistant Director of Admissions (Assistant Director) with assignments typically reflecting continuing responsibility for supporting and maintaining College of Law academic and administrative ethics and integrity. An employee in this class performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and require the use of considerable independent judgment and initiative. Ability to maintain confidentiality is required. Work includes public contact in interpreting and promoting College of Law admissions policies and procedures.

Responsibilities of the position include, but are not limited to:
  • Provides assistance with admissions operations, including administrative duties of the office.
  • Provides oral and written interpretations of admission policies and procedures and recruitment programs to prospective students.
  • Assists in processing and managing admissions applications in ACES2 and PeopleSoft.
  • Coordinates and collects the gathering of admissions information and required documentation for applications and enrollment in the College of Law.
  • Provides support for admissions prospective student events and workshop programming.
  • Provides occasional assistance to Assistant Dean and Assistant Director with on and off campus recruitment events and programs.
  • Serves on College of Law committees as assigned by Assistant Dean.
  • Enters and manages prospective student contact information database in ACES2.
  • Provides administrative support to administrative assistant as necessary to execute admission programming.
  • Assists in accounting for funds expended and to be spent for supplies, equipment and personnel on Pcard purchases.
  • Compile monthly expenses and expenditures and update admissions department budget spreadsheets.
  • Makes recommendations for implementation of admissions office procedures and programming to Assistant Director and Assistant Dean.
  • Provides support to coordinate arrangements for admissions and pipeline programs, meetings, and special events on campus.
  • Provides administrative support for periodic and special projects.
  • Provides supervisory support to the Assistant Director of student workers in the admissions area.
  • Follows appropriate safety and security precautions related to work performed.
  • Performs all other related duties as required.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a Graduation from High School or GED equivalent and four years of progressively responsible University office administration, bookkeeping or clerical experience; or any equivalent combination of experience, education, and training which provides the following knowledge, skills, and abilities:
  • Thorough knowledge of University general office procedures and practices.
  • Thorough knowledge of University policies including FERPA and procedures related to the area of assignment.
  • General knowledge of bookkeeping theory, principles and practices.
  • Ability to accurately record large volumes of data in Microsoft Excel and other data systems.
  • Skill in making mathematical calculations and computations.
  • Strong ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Strong ability to establish and maintain good working relationships.
  • Strong ability to communicate effectively orally and in writing.
  • Strong attention to detail skills.
  • Ability to work without close supervision.
  • Knowledge of safe working procedures related to work performed.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

Graduation from college with a Bachelor's degree and two (2) years' experience; or any combination of experience, education and training which provides the following knowledge, abilities, and skills:
  • Considerable knowledge (or ability to rapidly assimilate and retain) university and/or college of law operating procedures, organization and management policies.
  • Working knowledge of sound college of law admissions principles, practices, and techniques.
  • Working knowledge of ACES2 and Peoplesoft.
  • Marked ability to establish and maintain effective working relationships.
  • Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint.
  • High level of competence using e-mail and search engines.
  • Strong written and oral communication skills.
  • When required: Skill in typing at a moderately fast rate with few errors.

Physical requirements necessary to perform essential job functions
Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Driving University Vehicle? No
Work Schedule

Monday - Friday

Substitution of Experience/Education Yes
Start Date
Ending Date (if temporary)
Special Instructions to Applicants
  • This position is open to internal candidates at the University of North Texas Dallas.

Applicants must submit a resume with their online application.

Posting Specific Questions

Required fields are indicated with an asterisk (*).
  1. * How did you hear about this employment opportunity?
    • Texas Workforce Commission
    • HigherEd Jobs
    • Inside Higher Ed
    • Linked In
    • Indeed
    • Professional Diversity Network
    • Company Website
    • Job Fair
    • Current Employee
    • Other (Specify Below)
  2. Please specify source from above
    (Open Ended Question)
  3. * What is your highest level of completed education?
    • High School/GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Ph D
  4. * How many years of progressively responsible University experience do you have in clerical, office administration or bookkeeping?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  5. * Are you Currently Employed at the University North Texas Dallas?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. References
  3. Veteran Preference (DD-214)





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Job No:
Posted: 6/14/2018
Application Due: 6/21/2018
Work Type: