Assistant Director- IHP Children's Quarters

Charlestown, MA
Jun 14, 2018
Institution Type
Four-Year Institution

The Institution:
MGH Institute of Health Professions in Boston is an innovative and interprofessional graduate school with post-baccalaureate, direct entry-level master’s and doctorate, and post-professional programs in Nursing, Occupational Therapy, Physical Therapy, Physician Assistant Studies, Speech-Language Pathology, Health Professions Education, and a PhD in Rehabilitation Sciences. The only degree-granting affiliate of Partners HealthCare System, the MGH Institute offers its more than 1,400 students unparalleled opportunities to learn and work alongside expert practitioners in a variety of hospital, clinical, community, and educational settings. The school, which has graduated more than 5,400 students since its 1977 founding by Massachusetts General Hospital, is fully accredited by the New England Association of Schools and Colleges (NEASC). Several programs are highly ranked by U.S. News & World Report and the school has been named for the past six years as a Great College to Work for by The Chronicle of Higher Education.

As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Overview:

The Assistant Director position exists in PCCS programs that are licensed for 40 or more children. The Assistant Director works under the supervision of the Site Director and in consultation and coordination with the Site Director has supervisory responsibility of the Center staff.

The Assistant Director is next in command to the Site Director. The Assistant Director assumes daily administrative responsibility of the Center when the Site Director is not present, including payroll (Kronos) and Materials Management (PeopleSoft/eBuy, payroll authorization deduction system, etc.).

As needed, the Assistant Director performs in-ratio classroom support and will act as a primary care giver responsible for the design implementation, and evaluation of educationally enriched and developmentally appropriate curriculum and programs


Cultivate and maintain positive relationships with Center families, colleagues, peer PCCS administrators, Center staff, State licensing authorities, regulatory agency personnel, Partners affiliated institutions, and the community.

Be knowledgeable of all policies and procedures (Center, PCCS, EEC, and Partners) and support the Site Director in enacting and enforcing policies and procedures.

Hold staff members accountable to PCCS and Partners' Mission, Philosophy and Values.

Be an enthusiastic and positive member of the Center team by using respectful and appropriate language with children and co-workers and by actively supporting the creation of classroom environments, curriculum, and experiences for children that meet or exceed EEC regulations, NAEYC standards and Partners HealthCare policies. To this end, the Assistant Director works to support best practice early education and caregiving that is based upon the understanding that:
o Each child is different and unique;
o Each child comes from a family experience and background that our programs strive to learn about and to always respect;
o Children progress through developmental stages and levels that tie to their ability to understand and function in the world around them;
o Children learn most effectively through play, where their exploration of open-ended activities and materials is understood and supported by their caregivers;
o Children grow and flourish most successfully when they are cared for by adults who have a clear and working knowledge of child development theory and practice.

In the Traditional Care programs, per EEC regulation, complete regular, ongoing observations of, and developmental checklists for, children to culminate in the writing of bi-annual progress repo

Train, mentor and supervise Teachers, Assistant Teachers, Aides, and Interns.

Observe and evaluate staff performance, provide ongoing feedback; write and conduct annual performance appraisals.

Serve as a resource for staff to identify current and future goals for the classrooms, including but not limited to curriculum, materials and supplies, indoor and outdoor environments.

Serve as a resource for families regarding child development questions and challenges.

Schedule Center staff

Ensure child and staff records are objective, accurate, updated, and remain confidential.

Enter and maintain accurate family and child data in Procare.

Schedule custodial services, maintenance and repairs as needed.

Collaborate with Site Director to prepare for EEC re-licensing process and, where applicable, the NAEYC accreditation/re-accreditation process.

Assess and coordinate the ordering of office, classroom, and Center supplies and equipment.

Assume responsibility for own professional development, identify learning needs and develop plan to enhance professional development; maintain own annual training requirements. (20 hours per year).

Attend staff meetings and be present on the two (2) mandatory annual In-service days.

Perform additional duties as requested by the Site Director.

Supervisory Responsibility:

In collaboration with and at the direction of the Site Director supervise all levels of Center staff.

Fiscal Responsibility:

At the discretion and direction of the Site Director, complete tasks including but not limited to:

Enter charge and payment details into family ledger cards in Procare.

Deposit tuition checks

Issue receipts

Prepare bills for overtime hours

Send notices to parents regarding account status

Post "Tuition Due" notices

Keep accurate records of supplies, learning manipulatives, and equipment purchases in each classroom.


Bachelor's Degree required, Master degree preferred.

Department of Early Education and Care (EEC) Director certified; DI or DII based upon program size as defined by EEC.

All Partners Child Care Services (PCCS) centers are licensed by the State of Massachusetts, Department of Early Education and Care (EEC). All PCCS staff members must meet the staff qualification requirements as set forth by EEC.

The MGH Children's Center and IHP Children's Quarters are accredited by NAEYC (National Association for the Education of Young Children).

The BWH Backup Center, MGH Backup Center and McLean Child Care Center are guided the standards set forth by NAEYC.

In all PCCS centers, where staff members do not yet meet the qualifications as outlined by NAEYC, staff members are expected to commit to ongoing professional development and education in pursuit of meeting the NAEYC staff qualifications.

Each Site Director will work with each staff member to review their qualifications and to develop a personalized professional development plan that will support the pursuit of NAEYC staff qualifications.


Working knowledge of Microsoft Office.

Proficiency in using and maintaining accuracy of family data in Procare data base.

Excellent verbal, written, listening, and communications skills.

During orientation to the program and the Assistant Director role, the Site Director will review and discuss examples of the following required Behavioral Performance Skills:

• Decision Making and Problem Solving
• Teamwork
• Flexibility
• Interpersonal

EEO Statement

Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

Primary Location: MA-Charlestown-PHS - CNY
Work Locations: PHS - CNY 149 13th Street Charlestown 02129
Job: Education - Management
Organization: Partners HealthCare(PHS)
Schedule: Full-time
Standard Hours: 40
Shift: Day Job
Employee Status: Regular
Recruiting Department: PHS Childcare Services
Job Posting: Jun 13, 2018


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