Coral Gables, Florida
Jun 13, 2018
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The individual, reporting to the Cataloging & Metadata Services (Rare Book Specialist), is responsible for complex copy cataloging for materials in all formats and languages, but primarily for Special Collections and University Archives materials. Provides original cataloging for materials under librarian supervision. This position may provide descriptive metadata for digital collections. Assists in training other staff in the department; may also supervise one or more student assistants. Acts as troubleshooter to identify and resolve complex copy cataloging problems and assists in authority control activities as needed.

This regular, full-time position works normal business hours.


Cataloging & Metadata (80%)

  • Receives, catalogs, and upgrades all levels of copy cataloging for new and retrospective titles in all formats and languages
  • Identifies and corrects discrepancies in copy cataloging, including description, classification and subject assignment
  • Adds classification numbers, name and subject headings to member copy as needed
  • Prepares original cataloging for titles with and without prior editions/format for review by departmental librarians
  • May assist departmental librarian(s) in assigning descriptive metadata for digital library initiatives
  • May assist the Cataloging & Metadata Services (Rare Book Specialist) with special projects related to Special Collections and University Archives materials cataloging

Other Duties (20%)

  • Participates in assigned database maintenance and quality control activities
  • Assists in special projects to support departmental goals and Library-wide initiatives.
  • Assists in training students or fellow staff catalogers in local cataloging practice, application of subject headings and classification, as well as use of Library of Congress authority files.
  • Other duties as assigned

Communications, Relationships, and Service (ongoing)

  • Maintains helpful and supportive customer service behavior with all library customers internal and external.
  • Establishes effective and supportive interdepartmental relationships, and participates in cross training opportunities to increase library and unit effectiveness and to effectively disseminate information.
  • Communicates frequently and effectively with all University staff, faculty, and administrators in a timely manner regarding procedures, policies, and other necessary information.
  • When possible, participates in committees and teams within and outside the Libraries to provide services to the Libraries, University, and the Community.



This position reports to the Cataloging & Metadata Services (Rare Book Specialist).


This individual may supervise student assistants, as appropriate.


The individual works with all levels of library faculty and staff, student employees and, on occasion with the library patrons. In all contacts, the incumbent is expected to be professional and courteous.

QUALIFICATIONS (Education, Experience, Skills, Training, etc.)

  • High School graduate
  • Minimum of 3 years of relevant work experience OR 3 years of college OR a combination of both
  • Basic data entry and/or word processing skills
  • Analytic and critical thinking skills
  • Aptitude for accuracy and detail
  • Ability to work cooperatively and productively with others
  • Ability to work independently in a team environment
  • Good oral and written English language communication skills
  • Excellent organizational skills
  • Excellent knowledge of basic standards for bibliographic description
  • Good knowledge of cataloging and metadata standards, such as RDA, MARC, and Library of Congress classification and subject headings.
  • Prior experience in copy cataloging
  • Working knowledge of one (1) foreign language


Position will develop proficiency in the following:

  • Thorough knowledge of OCLC software and OCLC bibliographic formats and standards
  • Thorough knowledge of Ex Libris’ Alma.
  • Thorough knowledge of Library of Congress classification and subject headings, RDA, MARC, RBMS and AAT genre terms
  • Good knowledge of historic book cataloging principles and DCRM(B) standard
  • Good knowledge of CONTENTdm client module
  • Thorough knowledge of local cataloging standards and practices
  • Thorough knowledge of departmental policies and procedures
  • Good knowledge of MS Word and other MS Office products, as necessary
  • Proficiency in using e-mail
Apply online. Position #P00005921

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!


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