Specialist - Outreach-Fixed Term

Job description

Working/Functional Title

Program Coordinator

Position Summary

The Visiting International Professional Program (VIPP) as part of MSU's International Studies and Programs, provides long and short term professional training programs to international visitors. VIPP was established in 1991, and has trained over 4,000 international visitors from more than 30 countries over the last 25 years. The team is working closely with MSU schools and offices to expend its program to attract diverse participants and funding sources. VIPP is searching for highly motivated individuals to join their international education team to serve as a Program Coordinator. The program coordinator assumes primary responsibility for administering VIPP long-term and short-term professional training programs. They manage open-enrollment for long-term programs and advise participants on visa and program requirements from the application stage to arrival and through the duration of the program. Additionally,they develop and deliver short-term training workshops by working with relevant MSU colleges and centers, and utilizing professional resources available in Michigan.

Essential Duties & Responsibilities:

Participant Advising and Support

  • Provide detailed consultation to new applicants and guide their application process on OpenSiS.
  • Prepare all required documents at a high standard and share with VIPP and OISS for admission and visa. Keep all participant documents up to date on the shared drive
  • Provide comprehensive participant advising and support with topics such as program and course selection, academic, cultural and social activities, housing, health insurance, etc.
  • Provide initial settlement service, orientation and ongoing learning and living support by liaising with OISS, housing office, and relevant MSU academic units, etc. to ensure participants’ positive experience and satisfaction
  • Meet with participants on a weekly basis to monitor study progress and ensure participants’ success. 
  • Program Development & Management

  • Develop short-term intensive workshop proposals to meet sponsor requirements, which include fee-for-service programs and U.S. federal agency funded programs
  • Deliver workshops by designing schedules; offering orientation; coordinating seminars, meetings, panel discussions and field trips; and arranging all logistics with the support of the office assistants such as hotel, meals, transportation, preparing program handouts, classroom facility, beverage etc; and host international visitors
  • Identify and secure MSU collaborative unit and individual faculty members for programming by various outreach and networking activities 
  • Actively pursue new programming opportunities to increase VIPP program enrollment by working with current participants, alumni and their sponsors
  • Work closely with the Director and Fiscal Officer on budgets (budgets setting, expenditure review and analysis) to ensure financial viability of all programs
  • Create and maintain program resource information to be filed on the VIPP resource book
  • Supervise and train student assistants for delivery of programming
  • Provide assistance and support, as needed, with all programming in VIPP
  • Communication and Outreach

  • Support VIPP Communication team to generate, circulate and promote VIPP program information, news, achievements and other relevant material
  • Intentionally and actively identify and secure resource for VIPP programming such as faculty expertise, other individuals, government offices, NGOs, private companies, etc
  • Maintain regular effective communication with alumni, MSU partners and international partners, etc.    
  • Functional Support

  • Provide leadership and coordination of one or more strategic priority areas/functions within VIPP (e.g., Diverse value-add programming, 360-degrees service, and effective marketing and communication)
  • Professional Development

  • Continue developing professional skills by actively looking for an opportunity; it may include taking relevant MSU offered training, taking online courses, attending relevant conferences necessary/appropriate/fiscally feasible
  • Contribute to the field of international professional training and development, which may include producing scholarly publications/blog, conducting outcomes assessment research, etc.
  • Required Degree

    Masters -any field

    Minimum Requirements

    Three years of professional work experience in an international education setting; highly organized and highly motivated with excellent written and oral communication skills

    Desired Qualifications
    • PhD in any field;
    • Experience living, working or studying abroad;
    • Proficiency in a language other than English
    Required Application Materials

    Applicants will be required to submit CV and Cover Letter

    Special Instructions

    Review of applications begins June 25, 2018 and will continue until filled


    Review of Applications Begins On




    Department Statement

    VIPP - Home for Today's Professionals and Tomorrow's Leaders 

    The Visiting International Professional Program (VIPP) at Michigan State University (MSU) is a world leader in providing executive education and professional development training for international visitors. We connect international professionals to the expertise of world-class faculty and resources at MSU, the State of Michigan and U.S. for cutting-edge professional and personal development. For an individual or corporation in any field, we are here to meet your training needs and help you succeed.  

    Our Values

    Quality, Connectivity, Accountability, and Diversity and Inclusion

    Our Culture

    Professionalism, Commitment, Flexibility, Entrepreneurship and Creativity 

    MSU Statement

    Michigan State University has been advancing the common good with uncommon will for more than 160 years. One of the top research universities in the world, MSU pushes the boundaries of discovery and forges enduring partnerships to solve the most pressing global challenges while providing life-changing opportunities to a diverse and inclusive academic community through more than 200 programs of study in 17 degree-granting colleges.




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    Job No:
    Posted: 6/13/2018
    Application Due: 11/17/2018
    Work Type: