Secretary II

Job description

Position Summary

Performs general office duties and secretarial support to the undergraduate advisors, faculty, and students using Microsoft Office software suite and other MSU systems such as Registrar’s office forms, Student Information System, and EAB Dashboard. May assist with other on-line department systems when needed. Greets and assists students; answers multi-line telephone, files documents; assists with special event planning; types and proofreads publications; reproduces, collates and staples materials; updates bulletin boards, television screens and showcases; compiles and types office newsletters and uploads news and events on department website using web editor; maintains calendars, schedules and the working structure of the office; prepares materials for distribution through e-mail, campus mail and US mail; manages undergraduate general e-mail account; replenishes documents in a student area; and assists with file management during student appointments and walk-in advising.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with coursework in business, typing, data processing and general office; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and an equivalent combination of education and experience.

Desired Qualifications

Demonstrates strong oral and written communication skills and a work orientation that includes high attention to details, problem solving, and taking initiative; ability to work as a team as well as independently; a commitment to learning for continuous improvement; familiarity with university business policies and procedures, proofreading and editing, and a clear understanding of English grammar; experience with event planning; strong computer skills including working knowledge of Microsoft Office (including Word, Publisher, Excel and PowerPoint), Adobe Acrobat, and internet browsers.

Required Application Materials

Letter of interest in the position, resume, and 3 references with contact information

Work Hours





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Job No:
Posted: 6/13/2018
Application Due: 6/26/2018
Work Type: