Director, Research Administration & Pre-Award
Position Number: 00103692
Primary Function of Organization Unit: The College of Design offers comprehensive undergraduate and graduate studies in architecture, art + design, graphic and industrial design, and graduate studies in landscape architecture through several degree programs, including the Ph.D. in Design and newly established Doctorate of Design. The College faculty is engaged in cutting edge scholarship and research in the context of professional programs nurturing a design culture with global influence. As a result of the new strategic plan adopted, the College is expected to grow its research and sponsored activities. Thus, the Office of Research, Extension and Engagement is positioned to oversee and enhance the research program and overall scholarly efforts within College of Design. The management of research and sponsored activities in the College is centralized in the Office of Research, Extension and Engagement. This office primarily focuses on the facilitation of sponsored research and scholarly activities with faculty; organization of seminars and workshops on grant writing and publishing; review and assistance with research and service agreements and activities; facilitation of faculty development program including the dissemination of the Faculty Research and Professional Development seed funds (FRPD); the proposal development ensuring financial compliance and management, as well as the management of the post award activities. The Office of Research, Extension and Engagement is the main contact and liaison between the faculty and the university's central offices for research administration including the Office of Research, Innovation and Economic Development (ORIED) and the Office of Contracts and Grants.
Essential Job Duties: Manage College of Design's Office of Research, Extension and Engagement and its workflow to increase efficiency and meet the research and scholarly goals of the College; Research and identify relevant funding opportunities with governmental agencies, foundations, industry and non-profit organizations. Connect faculty expertise to these opportunities; Manage proposal development schedule and deadlines; Review RFPs and assist faculty effectively with the proposal development; Provide an active role in the development of proposal budgets and budget justification narratives, (including space, materials and equipment needs) with input from faculty to insure compliance and effective post award administration. Assure all policies, procedures and requirements from the funding agency meet the cost accounting standards and that the cost share commitments are allowable and accurate; Manage cost share commitment related to sponsored research activities; Review and edit proposals prior to submission to ensure all requirements are met and that the content is understandable to the grant reviewers; Assist with preparing sponsor and university proposal forms as well as collection and formatting of CVs and other essential documents; Assist with letters of support or commitment for NC State and partner organization officials; Prepare, process, and manage all non-technical portions of pre-award research agreements using various university sponsor and government electronic submission systems, including PINS, PMR, RADAR, PS Financials, Grants.gov, Fastlane, etc. Monitor post-award compliance activities of the College including compliance with federal, state and other cost accounting standards related to research activities and required reporting; Work with the Post-Award Manager to ensure faculty's existing and proposed efforts are aligned and under compliance with TEARS effort reporting; Assist with the close-out process for sponsored projects; Manage all internal funding programs and projects; Work closely with the Assistant Dean for Research and Extension to identify funding opportunities, and develop strategic vision and plans to increase research funding for the College; Assist faculty with developing proposals, and coordinate the process with the Post-Award Manager to ensure effective administration of grants throughout the term of the sponsored project; Provide training opportunities to faculty that enhances their abilities to seek funding, identity opportunities, and understand different granting agencies' strategic mission. Serve as a resource to College's academic units in their faculty recruitment efforts by introducing the existing infrastructure that supports research proposal development and contract management. Develop orientation programs for faculty on the topics of sponsored research which focuses on the processes to identify, apply for, successfully manage, and complete grants; Provide one-on-one counseling and support to faculty with their grant writing to ensure submission addresses funding agencies' request for proposal requirements. Develop professional relationship with faculty to encourage open communication regarding their research interests and potential research funding sources; Keep up with changes to sponsored research guidelines and procedures within NCSU. Serve as a liaison and oversee all communications between the Office of Research, Extension and Engagement and College personnel, internal and external funding agencies, University Sponsored Programs & Regulatory Compliance Services (SPARCS), Contracts and Grants and external constituents; Advocate for the College research office in University and external partners. Also, participate in University initiatives in Research Administration representing the College.
Minimum Education/Experience: Bachelor's degree; Minimum of three years in research administration, budgeting, research, and/or administrative management; Overall understanding of the total research environment at the university; Demonstrated knowledge and experience of all research components, including proposal development, proposal submission processes and final deliverables to funding agencies, and financial closeout; Ability to interpret guidelines, rules, and regulations and analyze policies and procedures and make decisions based upon the interpretation.
Department Required Skills: Demonstrated knowledge of government regulations and the Uniform Guidance; Demonstrated ability to interpret guidelines, rules and regulations, and analyze policies and procedures relevant to funding agencies; Demonstrated proficiency in providing verbal and written presentations/report to a diverse audience; Demonstrated ability to solve problems; Experience in managing office workflow to maximize efficiency; Demonstrated ability to apply standard auditing process and procedures in an academic environment (i.e. internal controls, cost accounting standards, etc.); Demonstrated ability to foster and maintain effective working relationships with other university offices, College staff, and contract agencies; Excellent oral and written communications skills; Demonstrated proficiency with Microsoft Office (Excel, Word, PowerPoint etc.) and ability to rapidly adopt to new technology; Demonstrated appropriate interpersonal skills such as the ability to communicate and build relationships with diverse groups of stakeholders including faculty, management, and staff; Demonstrated ability to motivate others, build teamwork and prioritize during times of heavy workloads and shifting priorities.
Preferred Experience, Skills, Training/Education: Certified Research Administrator or working towards certification preferred; Demonstrated experience in proposal development and contract management in an academic and/or professional environment are highly desirable; Demonstrated knowledge of State and university fiscal policies, procedures, and management systems is preferred; Demonstrated ability in the fiscal and administrative management of complex agreements and relationships with external sponsors/funding agencies; Experience in contracts and grants proposal review and oversight; Proficient ability to utilize University financial and research computing systems.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.