Clinical Section Administrator

Job description

Hyde Park Campus

20123 Ob & Gynecology

About the Unit
The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Munster Community hospital in Northwestern Indiana and Northwest Community Hospital in Arlington Heights. The Department of Obstetrics and Gynecology is organized into seven clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics & Gynecology, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section. The Department is ranked on the US News and World Report ‘best' list. Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Information

Job Summary:

The Department of Obstetrics and Gynecology is looking for a Clinical Section Administrator to join our team. We are looking for an energetic and passionate person that will manage multiple sections in the Department of Obstetrics & Gynecology, ensuring efficient and effective operations throughout; plans, organizes, directs and controls activities that support each Section's clinical, educational, and research missions. Our ideal candidate is someone that is able to collaborate with a wide variety of stakeholders within the institution, brings innovative solutions to the table, and is passionate about their impact to the department


  • Provides administrative leadership in formulating and implementing section and department objectives aligned with organizational goals and objectives; collaborates department-wide to further goals and objectives
  • Oversees day-to-day operations, workflows and problem resolution

Personnel Management:
  • Leads staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development
  • Administers human capital activities; identifies need, manages recruitment, employee/labor relations and payroll; assists with academic appointment processes
  • Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices
  • Ensures that policies and procedures are applied appropriately and consistently

Faculty Affairs:
  • Monitors and facilitates administration and oversight of the academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members
  • Collaborates to ensure timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty
  • Maintains academic personnel records

Budget & Finances:
  • Plans with Section and Department leadership for optimal financial performance; develops annual and ad hoc budgets and other analyses
  • Identifies need, analyzes and presents ad hoc reports and graphs
  • Ensures professional billing financial integrity and compliance
  • Ensures compliance with fiscal policies and procedures
  • Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities
  • Researches, compiles and analyzes data to create reports, proposals and other documents

Strategy, Planning:
  • Participates in identifying priorities and in preparing and implementing strategic and tactical plans. Maintains plan and monitors metrics and reports on progress
  • Negotiates and implements related agreements
  • Assesses provider capacity and access, ensures adequate provider and support staffing plans

Marketing, Communications, Outreach:
  • Ensures appropriate external marketing and communications for targeted programmatic growth
  • Develops internal communications plans and activities
  • Assists with planning and supervises implementation of CME and other events

Grants & Funding Opportunities:
  • Assists faculty in the pursuit of research funding and grants management; participates in the development and implementation of fundraising plans

  • Ensures readiness and compliance with regulatory bodies and all relevant policies, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines

Space, Facilities & Equipment:
  • Manages activities related to space facilities and equipment

  • Leadership/Management
  • Communication
  • Collaboration
  • Problem-solving
  • Attention to detail

Additional Requirements

Education, Experience and Certifications:
  • Bachelor's degree in business, accounting, healthcare administration or a related field required
  • Advanced degree in business, accounting, healthcare administration or a related field preferred
  • A minimum of two years of progressively responsible administrative/supervisory experience required
  • Healthcare and/or academic medical experience preferred
  • Experience preparing major federal awards and/or initiation of clinical trials preferred

Technical Knowledge or Skills:
  • Strategic leadership skills required
  • Supervisory skills required
  • Knowledge of accounting principles required
  • Analytical skills required
  • Problem-solving skills required
  • Decision-making skills required
  • Attention to detail required
  • Organizational skills required
  • Quantitative skills required
  • Strong oral and written communication skills required
  • Interpersonal skills required
  • Negotiation skills required
  • Ability to work independently with a high degree of initiative required
  • Ability to maintain confidentiality required
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required
  • Knowledge of spreadsheet and word processing programs required
  • Knowledge of grant and award administration preferred
  • Knowledge of hospital finances and administration strongly preferred
  • Knowledge of administering a physician practice plan strongly preferred

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information upon request

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

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Job No:
Posted: 6/13/2018
Application Due: 6/28/2018
Work Type: