Madison, WI
Jun 13, 2018
Institution Type
Four-Year Institution

JOB NO.: 94875-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Academic Advising, Student Services/Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 94875-AS

Working Title: Graduate Program Coordinator



FTE: 100%

Anticipated Begin Date: AUGUST 01, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $40,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required, Master's preferred, preferably in higher education, students services, science or engineering education.

Minimum number of years and type of relevant work experience:

Experience in academic advising or related student service field required. Familiarity with academic programs in engineering would be helpful. Qualities sought in applicants include a communication style that is effective with faculty and staff. The ability to work effectively with students is essential. Successful applicants will be able to demonstrate through past experience an ability to work effectively within, and for, a diverse community in a responsive, sensitive and caring manner. Excellent verbal and written communications skills and problem solving abilities are essential. A professional and positive attitude is a must. Experience with SIS (student information system) and detail-orientated electronic application systems will be a plus. The successful candidate must demonstrate excellent oral and written communication skills and be committed to a high level of student service. Candidate should also have excellent organizational and time management skills. Familiarity with campus information systems is highly desired.

License or certificate:

Position Summary:

The Graduate Program Coordinator is an integral team member of the department working with various graduate students and post-docs to support the Department of Chemical and Biological Engineering, at the University of Wisconsin - Madison (CBE) instruction, research and service missions. CBE is consistently reakned in the top 5 chemcial engineering programs nationally at both the undergraduate and graduate levels. In fiscal year 2017, CBE had an operating budget of approximately 3.1 million in GPR funding, with an additonal $11.4 million in research and other activities from a variety of funding sources (101, 133, 135, 136, 144, 150, 161, 162, and 233) a total of $14.4 million. In addition, two major research centers with funding of over $3 million annually are located administratively within the department. The department enrolls about 300 undergraduate students and 120 graduate students, with most graduate students holding paid appointments. The department and associated centers employ 21 faculty members 14 academic staff, 9 university staff and about 20 postdoctoral associates and about 20 student hourly employees. In addition the department and centers have active summer programs that bring in large numbers of visitors. Members of the department include many international graduate students, visitors and staff.

The Graduate Program Coordinator, provides information, assistance, and guidance to different classes of employees, each with a unique set of goals and objectives. The individual must be able to manage multiple, multi-faceted, detailed responsibilities ranging from day-to-day to extremely detailed activities.

Additional Information:

Demonstrated proficiency in interpersonal communication
Ability to evaluate student transcripts
Proficient listening and academic counseling skills
Familiarity with or desire to learn academic advising tools
Multi-tasking ability and adaptability to needs of students and staff


Michael Morris
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process, please click on "Apply Now" button. You will be asked to upload a resume and cover letter.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Jun 12 2018 Central Daylight Time

Application Close: Jul 10 2018 11:55 PM Central Daylight Time


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