Sponsored Project Administrator, Post Award

Job description


Job Description Summary:

Under the direction of the Sponsored Project Manager, the Sponsored Projects Administrator, Post-Award supports institutional research goals as an integral part of the Office of the VP for Research's (OVPR) Office of Sponsored Projects. The Sponsored Projects Administrator, Post-Award performs the core functions of the central office as the first level of institutional review and approval for all post award transactions to include sponsor prior approval requests, annual and final progress reports, and expenditures. Managing a portfolio of diverse university schools, departments, centers and institutes, the incumbent performs as a primary university resource to interpret and implement sponsor guidelines, federal and state regulations, and university policies and procedures; provides oversight of post award management to minimize the university's compliance risk; communicates with sponsoring agencies; provides guidance, education and training to unit and departmental level staff associated with sponsored activities; and keeps abreast of new developments in the field of research administration, federal regulations, policies, and procedures in order to serve as a subject matter expert for information and guidance to university faculty and staff.
-Provides institutional review and approval of expenditures to ensure compliance with uniform guidance, award terms and conditions, and university policies and procedures. Evaluates post award management information for accuracy and completeness and obtains proper information and documentation. Resolves problems related to variances, omissions, inconsistencies, and non-compliance during award management stage.
-Provides expert advice and guidance to assist faculty and staff in preparation of quarterly/annual/final technical reports, including but not limited to sponsor prior approval. Routes complete and accurate quarterly/annual/final technical, property and invention reports and sponsor prior approval requests to obtain AOR approval and signature. Facilitates completion of sponsor requirements by providing review, feedback and corrective guidance to faculty and school/department-level administrators.
-Identifies and communicates sponsored projects resources and distributes information to school/department/PI/staff to facilitate effective post award management. Communicates, coordinates and provides training and education to faculty and staff related to post-award management systems and activities, as appropriate. Serves as liaison for faculty and staff with affiliated offices such as Human Resources, Technology Transfer, General Counsel, Institutional Review Board, and American Associate for Laboratory Animal Science to facilitate initial contact as part of post award management process.
-Serves as liaison with the department/school/unit to coordinate post award management and participates in responding to GW internal/external and sponsor audit requests as needed.
-Keeps management and all stakeholders informed throughout post award management process and escalates issues for resolution. Monitors and evaluates the post award modification process, and makes required financial management system adjustments. Participates in school, Grants and Contracts Accounting (GCAS) and OVPR quarterly business meetings, as well as team meetings, and shares ideas. Responds to general inquiries and provides technical assistance with navigating post award management systems and reporting tools.
-Ensures that the award budget is correct at the time of award setup and makes necessary correction in a timely manner. Analyzes project expenditures including overhead charges and reconciles schools specific suspense grant expenditures and overspent awards on a weekly basis and takes appropriate action to clear expenditures according to GCAS and OVPR written procedures. Analyzes awards during the close out stage in collaboration with school/department/unit level faculty and staff as well as Grants and Contract Accounting Services. Tests new post award systems, software and other related IT systems.
-Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Bachelor's Degree in Business, or other related disciplines is desired but not required. Two years of experience in research administration, grants and contract administration/management or related field, in a university setting, preferred. Familiarity with institution of higher education, grants and contract management or related field is desirable. Working knowledge of Uniform Guidance, 2 CFR Part 200. Excellent project and time management skills with ability to work independently in a deadline driven environment. Ability to function decisively in ambiguous situations and apply knowledge and understanding in broad contexts. Demonstrated experience and proficiency in managing complexity. Highly service-oriented, team-oriented, and goal oriented, with great flexibility to identify priorities, manage and respond to competing deadlines and priorities. Ability to demonstrate professional composure, and maintain a collegial and friendly work environment. Proficiency in post award sponsor systems, data management, document preparation and management, spreadsheet creation and presentation software. Places high priority on serving customers (internal and external to the university). Ability to exercise diplomacy, establish and maintain effective working relationships. Ability to communicate in accurate, clear and timely verbal and written communications. Ability to serve as a subject matter expert for information and guidance to university faculty and staff.


Campus Location: Ashburn, Virginia College/School/Department: Office Vice President of Research (OVPR) Family Research Administration Sub-Family Sponsored Projects Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday (8:30 a.m. - 5:30 p.m.) Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status.
Please Note: This position(s) will be moving from out Foggy Bottom campus late Summer 2018. The new location will be at the Ashburn, VA campus. Additionally, we are hiring multiple openings.

Internal Applicants Only? No Posting Number: S007143 Job Open Date: 04/13/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3





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    Job No:
    Posted: 6/13/2018
    Application Due: 6/23/2018
    Work Type: