Coral Gables, Florida
Jun 12, 2018
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Events Manager works directly with Executive Director of Events to plan and execute events in support of the University of Miami’s Advancement related events. Events include groundbreakings, dedications, forums, lectures, memorials, scholarship lunches and events assigned on a case by case basis by the schools and colleges and/or community or student related events. The Events Manager will be responsible for the organization of downloads and uploads and the maintenance and enhancements of database lists and reports.

Essential Responsibilities:
•Manages and supports development and campaign related events, including timelines, checklists, budgets, staffing and logistics for each event. Directs the timeline of activities from inception to the successful completion.
•Develops clear strategies, budgets and objectives for each event.
•Develops and enhances invitation database lists, reports and all other printed materials relating to the events, preparing them for approval by the Executive Director of Events Management.
•Work closely with and negotiate with external vendors to coordinate goods and services for special events. Manage relationships and bidding process to ensure the
best service and most efficient cost for goods and services.
•Manage special committees for events. This includes developing goals and objectives for committees, facilitating meetings and leading those committees towards successfully completing the established goals and objectives.
•Oversees all staff working the events and ensures all is briefed and properly trained.
•Manages University wide advancement related events. This would include working such events and handling any special requests that may arise.
•Designs and develops sequence of events/program for all assigned events and follow through with speakers and talking points, and research.
•Manage post event/mailings to donors on behalf of the Sr. Vice President for Development and Alumni Relations.
•Creates event budget forecasts totaling up to one million, and reconcile/manage correspondence expenses. Ensure that expenditures on all accounts do not exceed budgeted levels.
•Manages special community and divisional activities and projects.
•Other duties as assigned

• Bachelor’s degree.
• At least four years relevant work experience is required, equivalent combinations of education/experience may be considered.
• Must be proficient in Word, Access, Excel, Raisers Edge and PowerPoint.
• Excellent oral and written communications skills is necessary.
• Must be able to handle multiple projects simultaneously, with overlapping deadlines.
• Must be flexible to work overtime, evenings and weekends when necessary.

Apply at www.miami.edu/careers
Position #: P00006017

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!


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