Location
Coral Gables, Florida
Posted
Jun 12, 2018
Ref
63034486
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami is committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. We are leaders in the area of education, scholarship, intercollegiate athletics and service.


Responsibilities:

Under minimal supervision, manages attorney and faculty calendars; makes scheduling arrangements involving multiple parties; and makes travel arrangements. Completes assignments requiring the collection and organization of data, and may provide analysis, presentation and publication materials; reviews legal publications; performs routine database searches to identify laws and court decisions relevant to pending cases and classes. Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and may create drafts of legal correspondence and department publications; provides routine and general clerical support which may include reports and statistics; prepares and processes legal documents and papers, such as summonses, complaints, appeals, motions and pretrial agreements. Makes photocopies of correspondence, documents, and other printed matter; mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. Organizes and maintains documents, and case files. Prepares eBERF’s, eCheck; other reimbursements Via Workday; coordinates books, conferences, seminars, courses, makes hotel and travel arrangements. Works with Master Calendar in securing venues for events, meetings, lectures, etc. Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals. Greets visitors and callers, handles their inquiries, and directs them to the appropriate person(s) according to their needs. Supports faculty associated with the Clinics to which the Legal Assistant is assigned with administrative tasks related to courses, scholarship and students; may provide ancillary support to physicians, clinical activities, business services, student services, etc.

Education/Experience:

High School and a minimum of 3 years work related experience. Bachelor’s degree preferred. Paralegal certificate or equivalent experience desirable. Excellent Customer Service Skills (written and oral); Spanish language (oral and written) proficiency required; ability to translate written and oral communication from Spanish to English –English to Spanish. Haitian Creole a plus; ability to multi task various tasks/projects. Must be proficient in the use of Word; Outlook; Excel; Internet Explorer; PowerPoint; Adobe; a working knowledge of Westlaw preferred; administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology; knowledge of routine office practices and procedures; knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Knowledge of principles and processes for providing customer and personal services; knowledge of simple data processing and transmission principles; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; ability to understand and follow oral and written instructions. Ability to understand written sentences and paragraphs in work related documents. Ability to manage one’s own time and the time of others; excellence in time management and organization,

prioritization and triaging tasks; ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times; ability to communicate effectively in writing as appropriate for the needs of the audience; ability to understand the implications of new information for both current and future problem-solving and decision-making; ability to talk to others to convey information effectively; using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; data entry. Excellent customer service, communication, and interpersonal skills are also required.

Apply online. Position #P00011944


The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!

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