(Full-time) Special Projects and Grants Fiscal Analyst (Strong Workforce, Grant Funded)

Jun 12, 2018
Institution Type
Community College

invites applications for the position of:

(Full-time) Special Projects and Grants Fiscal Analyst (Strong Workforce, Grant Funded)

SALARY: $57,493.74 Annually
OPENING DATE: 05/03/18
CLOSING DATE: 06/18/18 04:30 PM

Performs a variety of highly technical and analytical functions in support of the district's administrative services; assists and facilitates the District's grant management process; provides specialized functions in the analysis, tracking, processing, and reporting of financial and budgetary transactions requiring a thorough knowledge of district accounting and grant reporting policies, procedures, and requirements. Employees in this classification receive limited supervision within a broad framework of policies and procedures, and may supervise support staff. This job class is designated as supervisory, overtime exempt, and requires effective organizational, problem-solving and decision-making skills.

CLASSIFICATION: Range 15 on the Administrative Salary Schedule, 40 hours per week, 8:00 a.m. - 5:00p.m., Monday through Friday, 12 months per year.

SUPERVISOR: Associate Vice President of Economic & Workforce Development

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a Classified Administrator position with a default CALPERS retirement.

Employees have the option to contribute to:
• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
In addition, employees have the option to purchase:
• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance
For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A. Please note that while employees accrue vacation their first six months, they cannot take vacation until after their first six months of employment.

Essential Functions:
• Reviews, analyzes, and evaluates financial aspects of capital and special projects, accounts, and/or transactions related to grant projects.
• Compares actual figures/expenditures to program commitments, projects present and future costs of program changes or modifications, and develops periodic cost analysis as required.
• Coordinates, monitors and schedules projects according to time lines established; follows up accordingly.
• Calculates and costs out financial proposals, grants, and special projects to determine fiscal impact.
• Monitors, maintains and controls the financial aspects of assigned federal, state, and local grants and programs.
• Monitors and researches expenditures and statistics for assigned grant projects.
• Compiles statistics and tracks expenditures to complete and file reports and billings to appropriate agencies.
• Coordinates the preparation of financial statements and reports regarding assigned projects/ programs.
• Evaluates financial procedures for effectiveness and recommends/implements changes to increase financial efficiency of program/grant management.
• Ensures coordination between budgeting systems and grant management systems.
• Initiates computerized listings of District and grant funded personnel for use by Human Resources, Payroll and Instruction Offices. Determines cash needs and maintains adequate cash levels for the operation of special programs/grants.
• Performs special assignments and analysis as requested by the Vice President or designee. Trains, supervises, and formally evaluates support staff as assigned.
• Attends a variety of meetings and conferences.
• Performs other related duties similar to the above in scope and function as required.

Knowledge of:
• Budget management and grant implementation practices.
• Basic statistical and financial analysis methods and procedures.
• Financial record keeping, and governmental accounting procedures and practices including knowledge of California Community Colleges budget and accounting manual and appropriate California codes and regulations.
• Basic principles of supervision.
• Analytical methods and effective interpersonal skills.
• Computerized systems and software.
Ability to:
• Learn a variety of regulations pertaining to administration of projects and grants.
• Analyze situations accurately; make independent decisions.
• Gather statistical data, conduct research, and prepare analytical reports.
• Effectively plan, organize and schedule.
• Communicate tactfully and effectively in both oral and written forms.
• Accurately work with arithmetical calculations and statistics.
• Interpret and apply district policies and procedures to practical situations effectively.
• Use various software programs in budget and grants management.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

Experience and Education Required:
• Progressively responsible experience in budgeting, financial management, and/or general statistical/analytical work.
• Supervisory experience preferred.
• Associate's degree in Business Administration, Accounting, or related field, plus two years of related experience, OR an equivalent combination of education, training and experience.

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:
• Online Application with the following materials attached:
• Cover letter addressing criteria listed in the position announcement
• Current resume and/or placement file
• College transcripts (unofficial will be accepted at the time of application)
Attention Internal Applicants:
• Internal candidates must also submit all required materials to be considered.
• Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.
After formal application has been made, all application materials will be screened.
• Interviews will be by invitation only.
• Interviews are held on campus. No Skype or Phone Interviews.
• The District does not provide expense reimbursement for those invited to initial interviews.
• The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.

For full application instructions and position description, visit http://www.shastacollege.edu/Human%20Resources/Current%20Openings/Pages/ApplicantResources.aspx

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.


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