Records Specialist

Job description

Posting Details Posting Number: 0600835   Position Category: Student Services Paraprofessional/Professional   Job Title: Records Specialist   Position Code: 00657X   Position Type: Staff   Department: Academic Services & Registrar   Nature of Work: Under the general supervision of the Assistant Registrar, this position independently provides customer service for students who are readmitting to the university. This includes processing (paper and online) readmit applications, verifying prior college enrollment, and determining outstanding requirements for readmission. 
This position will also be responsible for maintaining electronic files for all readmit applicants within the Banner Document Management System (BDM). Assist with the collection and processing of residency petitions. Manage student workers. Maintain updated records for all current transient students. General administrative/clerical tasks including greeting and assisting walk-in students, answering phone calls, and sending/receiving emails. Assist in developing and maintaining current internal policies and procedures.   Training and Experience: [MINIMUM QUALIFICATIONS] Associate's degree and 1-3 years of experience working with student or customer records with demonstrated ability to effectively maintain and analyze detailed records. Familiarity with computer technology and software programs, especially database experience. Ability to function independently while operating effectively within a team environment. Excellent interpersonal, organizational, customer service, and communication skills. Demonstrated cultural competency and the ability to support a diverse workplace and educational environment. 

[PREFERRED QUALIFICATIONS] In addition to the minimum requirements: Bachelor's degree and 2 years of direct experience working in a records office or higher education; demonstrated knowledge of Banner and Argos reporting software. Strong computer knowledge with the ability to navigate through Microsoft Office applications. Demonstrated ability to handle multiple tasks simultaneously and set priorities.   Testing Requirements:   Illustrative Examples of Work: -Evaluate each readmit application for readmission. Take proactive steps to ensure that readmit applications are processed efficiently and expeditiously. Update test scores for readmitted students. 
-Scan and index documents into BDM on a daily basis with 100% accuracy. 
-Determine residency status of readmit students. 
-Assign and monitor completion of tasks to student workers. 
-Perform other duties as assigned.   Posting Date: 06-05-2018   Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.) Open Until Filled FTE: 1.0   Special Instructions to Applicants:   Funding Source: General Operating (State)   Number of Openings: 1   If Other, please denote the Name of a Grant: 10500-1044100-15600-11000   Fringe Benefits: Yes   Salary: Up to $27,000 annually   Physical Demands   Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705 Director of Human Resources at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.   Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.   Optional Applicant Documents:   Required Applicant Documents: Resume
Cover Letter   Application Types Accepted: Staff Employment Application  




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Job No: 0600835
Posted: 6/12/2018
Application Due: 8/11/2018
Work Type:
Salary: Up to $27,000 annually