Transfer Evaluation Specialist

Job description

Posting Details

Posting Number:


Position Category:

Student Services Paraprofessional/Professional  

Job Title:

Transfer Evaluation Specialist  

Position Code:


Position Type:



Academic Services & Registrar  

Nature of Work:

This is a highly responsible administrative position in the Office of the Registrar requiring keen organizational, communication, and intermediate data entry skills. Works to ensure a smooth transition to ASU for all transfer students. Works in collaboration with the Admissions Office and the university community to evaluate coursework for transfer students. Communicates transfer policy to various student and faculty constituencies. Assures transfer policy compatibility with various other university programs and units. Enhances a smooth transition to ASU for new transfer students. Determines appropriate transfer equivalencies within university/Board of Regents guidelines. Considerable independent judgment is exercised in determining transfer credit applicability and articulation. Responsible for maintaining communications and transfer evaluations for designated population of incoming and continuing transfer students, including new transfers, readmits, and transient students.  

Training and Experience:

Bachelor's degree required; will consider candidates with an associate's degree and experience in higher education, preferably in a registrar's office. Computer literacy and proficiency in Microsoft Word and Excel required; must have excellent interpersonal, verbal, and written communication skills. Ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff, and work autonomously on assigned tasks and projects. High aptitude to comprehend and grasp information quickly. High standards of ethics, honesty, integrity, and confidentiality. Must have the ability to lead a group, team, or project, type 40-50 wpm, consistently produce work with 100% accuracy and possess exceptional problem-solving skills with the ability to communicate effectively with a variety of constituencies. 

Preferred Qualifications: Experience in higher education (preferably in a registrar's office) and knowledge of the Banner Transfer Module.  

Testing Requirements:


Illustrative Examples of Work:

-Determine disposition of incoming transcripts and other transfer-related documents for new and continuing students. 
-Assist with retrieving, reviewing, and posting of determined advanced placement (AP) and CLEP reports and transfer work from prior colleges. -Document and govern the intake of the undergraduate and graduate transient status permission form, which requires collaboration with the dean's offices, department chairs, faculty, academic advising, and staff about the appropriate submission of the transient status permission form. 
-Interpret and explain to students, deans, department chairs, faculty, academic advising, and staff the policies and procedures governing the transient status permission form. 
-Work is performed under the direction of the Assistant Registrar and is reviewed through individual conferences, reports, and periodic evaluation of results. 
-Perform other duties as assigned.  

Posting Date:


Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)

Open Until Filled



Special Instructions to Applicants:


Funding Source:

General Operating (State)  

Number of Openings:


If Other, please denote the Name of a Grant:


Fringe Benefits:



Up to $27,000 annually  

Physical Demands


Facts About the Institution:

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705, Director of Human Resources at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.  

Disability Statement:

Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  

Optional Applicant Documents:


Required Applicant Documents:

Cover Letter  

Application Types Accepted:

Staff Employment Application  




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Job No: 0600836
Posted: 6/12/2018
Application Due: 8/11/2018
Work Type:
Salary: Up to $27,000 annually