School of Art Accountant: INTERNAL POSTING

Job description

Posting Number C1195P

Quick Link for Posting

Working Title School of Art Accountant: INTERNAL POSTING

Position Number 12369

Department Art

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.

Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

About the College:

The J. William Fulbright College of Arts and Sciences is the largest and most academically diverse unit on campus with 3 schools, 16 departments, and 43 academic programs and research centers. The college provides the core curriculum for all University of Arkansas students and is named for J. William Fulbright, former university president, and longtime U.S. senator. The mission of the College comes from the writings of Senator Fulbright: "…the highest function of higher education is the teaching of things in perspective, toward the purposes of enriching the life of the individual, cultivating the free and inquiring mind, and advancing the effort to bring reason, justice, and humanity into the relations of men and nations."

The University of Arkansas is committed to providing an educational and work environment in which thought, creativity, and growth are stimulated, and in which individuals are free to realize their full potential. The J. W. Fulbright College of Arts and Sciences promotes these ideals and welcomes applicants who foster an inclusive environment through an open exchange of voices and ideas from populations of diverse backgrounds.

About the School:

University of Arkansas has recently been awarded a $120 million gift from the Walton Family Charitable Support Foundation to establish a School of Art in the J. William Fulbright College of Arts and Sciences. This is the largest gift ever made to a U.S. university in support of or to establish a school of art. The gift also created the first and only school of art in the state of Arkansas, and is helping to propel art education, design, research and creative activity in the state forward while also providing unparalleled access and opportunity to students.

The endowment was established to provide financial support for: (1) several new degree programs (MA and PhD in Art Education; MA and PhD in Art History, MFA in Graphic Design); (2) an increase in the number of School of Art faculty members and expansion of the Fine Arts library; (3) student scholarships, travel grants, and internship opportunities; (4) outreach and public service to the region and state through partnerships with Crystal Bridges Museum of American Art and community organizations; and (5) internal and external collaborations that promote interdisciplinarity and experimentation. The gift will also support the renovation of the historic Edward Durrell Stone-designed Fine Arts Center. In addition, the Windgate Charitable Foundations recently awarded the School of a $40 million gift to create a Windgate Art and Design District in the heart of south Fayetteville. The development will feature several new buildings for art and design classrooms, labs, studios, and a public gallery space.

The mission of the School of Art is to offer the highest quality educational, research, and service programs in the visual arts. Currently, the School includes 36 faculty and staff members and more than 400 students and offers six degree options: BFA in Art Education, BFA in Graphic Design, BFA in Studio Art, BA in Art History, BA in Studio Art, and MFA in Studio Art (studio areas include ceramics, drawing, painting, photography, printmaking and sculpture).

Department Home Page

Job Type Staff

Summary of Job Duties

The School of Art Accountant is responsible for performing a wide variety of standard fiscal related tasks, regular support duties, and for researching financial data and preparing reports. This position will be responsible for researching and analyzing data, developing or revising processes or policies based on research, and submitting prepared report findings. This position develops and maintains databases, spreadsheets, and other financial reporting mechanisms, and also reviews and audits fiscal information for accuracy and quality assurance.

Other duties:

  • Processes receiving entries in UPS (BASIS)
  • Approves/allocates p-card/t-card purchases and verifies and upload receipts
  • Posts expense, funds, and interdepartmental transfer transactions in BASIS
  • Manages and produces monthly budgets reports and fiscal year-end closing
  • Processes personnel actions and wage rates, purchase orders, supplies, requisitions, budget documents, labor distribution reports, personal reimbursements, or any other procedural forms required by other departments or divisions
  • Enters and updates workloads as required
  • Handles faculty and student travel authorizations, reimbursement claims, and graduate assistant grants
  • Enters Honorariums and processes Stipends for visitors and special guests, and process payments for mentor teachers and enters annual scholarships to award recipients
  • Serves as backup to School of Art office personnel
  • Performs other duties as assigned

This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • The formal education equivalent of a bachelor's degree in general business, finance, or a related field

Applicable equivalencies may be considered.

Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • Demonstrated experience with University systems, software, and processes

Knowledge, Skills and Abilities (KSAs)
  • Knowledge of accounting principals and database management
  • Knowledge of software applications
  • Knowledge of customer service techniques
  • Ability to comprehend and assimilate technical and business-related documents
  • Ability to apply policies and procedures and other applicable regulations associated with assigned department or program
  • Ability to conduct research, perform quantitative quality assurance reviews, and prepare reports

Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.


  • Reaching


  • Hearing
  • Repetitive motion
  • Sitting
  • Standing
  • Walking


  • Manipulate items with fingers, including keyboarding
  • Talking

Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Physical Conditions None. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m. (40 hours per week)

Overtime Eligible Yes

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Fine Arts Building

Benefits Eligible Yes

Appointment Percent 100

Salary $29,251

Pay Grade Level C115

Pre-employment Screening Requirements

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Posting Detail Information

Future Open Date

Close Date 06/06/2018

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

J. William Fulbright College of Arts and Sciences
416 N. Campus Drive
Fayetteville, AR 72701-4002
Phone: (479) 575-6729
Email: [email protected]

All application materials must be uploaded to the University of Arkansas employment system at Please do not send to listed recruitment contact.

Special Instructions Summary

This posting is open only to current University of Arkansas employees, appointed or hourly, whose employee status can be confirmed in the Fayetteville payroll system.

Applicants must submit a resume and a cover letter/letter of application. Applicants selected for an interview will be asked to complete proficiency testing in Excel 2016 (normal and advanced user versions).

Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current employee (including hourly) of the University of Arkansas?
    • Yes
    • No
  2. * If you answered 'yes' to the previous question, please provide your six-digit employee identification number (BASIS ID number).

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Proof of Veterans Status





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Job No:
Posted: 6/2/2018
Application Due: 8/1/2018
Work Type: