Accounting Representative

Job description

Job ID: 43670

Full/Part Time: Full-Time

Regular/Temporary: Regular


Mathematics Department


Responsible for the monthly reconciliation, tracking, and reporting of all expenditures from department funds, (e.g., E&G, Carryforward, C&G, Tech Fund, Foundation and Research Foundation.) Reconciles financial documentation to the University's general ledger and confirms the integrity, accuracy, and completeness of all department expenditures. Investigates inaccuracies, discrepancies, or errors timely; then works with Supervisor (Business Manager) and Department Chair to get them resolved. Ensures a sound environment of internal controls and compliance with university policy by daily monitoring of department fiscal activities and communicates them with the Department Business Manager.

Serves as the Travel Representative for the Department of Mathematics by making travel arrangements, preparing and entering travel authorizations, cash advances and expense reports, and non-travel reimbursements. Ensures that travel advances, reimbursement, and related expenses are submitted timely, accurately, and are in compliance with applicable University policies and procedures. Holds a University travel card (T-card).

Responsible for processing Foundation and Research Foundation disbursement request, scholarships, etc. Responsible for any follow-up required to make sure transactions and process are completed in a timely manner.

Responsible for the purchase and receiving of goods and services for the department. Enters requisitions, prepares interdepartmental requisitions or orders items using a university purchasing card (P-card). Ensures the timely review of invoices, packing slips, and purchase orders. Ensures that purchasing transactions are in compliance with relevant University policies and procedures. Serves as the back-up P-Card proxy for other departmental p-card holder(s). Follows up as necessary to make sure process is completed in a timely manner.

Compiles and analyzes financial data, prepares financial reports, and provides budget and/or accounting related recommendations to management for decision making processes. Organizes and maintains department financial files, spreadsheets, and logs. Keeps all documents in an auditable form in compliance with University policy.

Assists with special projects associated with the effective operation of the department as assigned by the Business Manager, College of Arts and Sciences Assistant Director, Mathematics Chair and Associate Chair(s) to include, but not limited to, budget planning, reporting, and assisting in the front office as needed.


High school diploma and 4 years' experience or a combination of post high school education and experience equal to 4 years. Note: higher education can substitute for experience at the equivalent rate.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Knowledge of accounting systems and practices.

Ability to communicate effectively verbally and in writing.

Ability to perform accurately in a detail oriented environment.

Ability to prioritize, organize, and perform multiple work assignments simultaneously.

Contact Info

Gina Ward, Business Manager
(850) 644-3788

Pay Plan

This is an USPS (University Support Personnel System) position.


If not otherwise specified, schedule is Monday - Friday, 8:00 am - 5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 6/12/2018
Application Due: 6/19/2018
Work Type: