Coral Gables, Florida
Jun 11, 2018
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Assistant Swimming Coach is responsible for assisting the Head Coach in the overall development and implementation of the women's swimming program. This will include all areas of recruiting from correspondence to evaluations to visits, coaching and leadership of current student-athletes, monitoring academic success, managing equipment, administrative duties, working with any camps and clinics and any additional duties as assigned by the Head Coach.

Primary Duties and Responsibilities:

A. Recruiting

  • Recruit quality student-athletes who qualify academically and have proven swimming ability and attitude to participate and compete at the highest level.
  • Develop a recruiting strategic plan that includes contact timing and frequency, unofficial and official visit goals, and the performance level(s) of prospects to be recruited that are consistent with the programs goals.
  • Organize and assist with recruiting efforts, mailings, emails, personal notes and phone calls to both potential student athletes and club/high school coaches.
  • Scout talent in person and from videos sent. Record good recruiting notes and ratings into database.
  • Arrange details for official and unofficial visits, and disseminate the information in a detailed itinerary.
  • Be familiar with admissions and eligibility procedures, and work with all the proper parties to make sure those procedures are being followed.
  • Document all recruiting activities promptly using JumpForward.
  • Be responsible for all NCAA rules, regulations, changes and successful completion of the coach’s certification test.
  • Do all of the above within the given recruiting budget.
  • Present the University of Miami in the most positive manner.

B. Coaching

  • Assist the head coach with coaching of all student athletes.
  • Assist in planning and implementation of overall training plan and individual practices.
  • Submit practices to the head coach as specified.
  • Organize and implement land training program for student athletes in conjunction with the strength and conditioning coach(es).
  • Provide appropriate guidance for student-athletes, and be knowledgeable of the resources available for them in the athletic department and throughout campus.
  • Help administer team rules and policies.
  • Support and enforce the head coach’s philosophy.
  • Home and away competition duties as specified.
  • Coach student-athletes during off-season and summer in accordance with NCAA, ACC and University of Miami rules and regulations.
  • Maintain a current USA Swimming coach’s certification, which requires current CPR, First Aid and Coach’s Safety Training certification

C. Administration

  • Coordinate practice times for visiting teams and for us when we travel.
  • Responsible for all team travel logistics with the help of the University of Miami travel coordinators.
  • Develop detailed itineraries for our away trips.
  • Maintain student-athlete time management calendars using TeamWorks.
  • Submit all countable athletic required activities (CARA), and monitor all RARA activities using TeamWorks.
  • Promptly submit all appropriate compliance paperwork, and keep record of all compliance communication.
  • Submit accurate business reports promptly following travel.
  • Submit all purchase orders and work with the business department to follow necessary procedures for purchase of services and equipment not purchased by the equipment room staff.
  • Assist with record keeping and paperwork regarding student-athletes (class schedules, parent contacts, equipment sizes, best times, practice results, etc).
  • Assist with supervision of managers and volunteers.
  • Work with Event Operations staff to make sure all home competition logistics are solidified (Event files, officials, pool deck set-up, competition course set-up, announcers, music, etc).
  • Work with Equipment Room staff and Adidas representatives to order apparel (land and aquatic) for student-athletes and staff.
  • Organize logistics of team banquet and assist with all team functions.
  • Know inventory of administrative supplies and forward orders as needed.
  • Keep aquatic equipment organized, know inventory and forward orders as needed.
  • Keep team lounge tidy.
  • Liaison between academic advisor and student-athletes.
  • Monitor facilities and equipment to provide a safe and professional environment, and communicate with proper facilities staff members promptly to rectify any issues.
  • Maintain CSCAA membership.
  • Submit All-American and Academic All-American nominations.

D. Miscellaneous

  • Additional duties as assigned by the Head Coach.
  • Responsible for maintaining compliance with NCAA, Atlantic Coast Conference, institutional and departmental policies and procedures.
  • Keep the Head Coach informed with everything involved with all aspects of the swim team.
  • Maintain good working relationships with co-workers and other University of Miami staff.
  • Act professionally at all times and serve as a positive representative of the University of Miami, both in person and through social media.

Education Requirements (Essential Requirements):

  • Bachelor’s degree required
  • USA Swimming coaching certification

Work Experience Requirements (Essential Requirements):

  • Two years of coaching experience is required, Division I preferred.
Apply online. Position #P100002701

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!


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