Graduate Admissions Specialist
Vacancy Number: S00768
Working Title: Graduate Admissions Specialist
Career Band Title: Administrative Specialist
Location of Workplace: Main UNCW Campus
Competency Level: Journey
Brief Summary of Work for this Position:
The position works in the admissions area of the Graduate School and monitors the graduate student application workflow/cycle. In addition this position:
Monitors the applications as they progress through the application workflow/cycle
Updates and verifies student application data between admissions systems for accuracy. Refers special issues to the Dean.
Maintains software data tables in applicable systems. Tests and troubleshoots software during system upgrades, updates, and assists admissions area and campus users with technical issues.
Enters and verifies graduate application information and test scores
Utilizes error reports to identify and update missing or incorrect data
Scans and/or uploads supplemental application materials
Communicates with prospective applicants, students, faculty and staff on current and best practices, application requirements, application status, documentation and training in the graduate admissions area
Assists with documentation and makes recommendations for graduate process efficiencies including practices, policies, and procedures
Maintains confidentiality of protected information
Assists with other admissions processes and procedures as needed
N.C. Minimum Required Knowledge, Skills, & Abilities:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Additional knowledge, skills, and abilities required to perform the essential functions of the position:
Ability to work in a team environment
Ability to prioritize tasks, manage multiple projects simultaneously, organize and adjust workload to handle various responsibilities with multiple interruptions
Capacity to embrace and willingness to learn new technologies and software
Ability to interpret and evaluate complex information
Strong written, verbal and interpersonal communication skills
Excellent attention to detail
Multiple demands and expectations will require the ability to multi-task while maintaining accuracy and a professional demeanor
Proficiency in the use of personal computers with multiple types of software programs, e.g. Microsoft Word and Excel
Preferred education, professional skills and experience:
Bachelor’s degree; or equivalent combination of training and experience (all degrees must be received from appropriately accredited institutions)
Experience in higher education
Experience with the student module of BANNER or other student information system
Recruitment Range: $36,000 - $37,388
NC Salary Grade Equivalency: 70
Hours Per Week: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00AM - 5:00PM
Position Number: 7923
Job Posting Date: 06/11/2018
Posting Close Date: 06/19/2018
PLEASE NOTE: To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Due to the high interest in positions at UNCW, we are happy to answer any questions you may have regarding the position if selected for an interview. Thank you in advance for your understanding.
You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
UNC Wilmington actively fosters a diverse and inclusive working and learning environment and is an equal opportunity employer. Qualified persons from all racial, ethnic or other minority groups, protected veterans, and individuals with disabilities are strongly encouraged to apply.