Pre-Award Administrator

Job description

Hyde Park Campus

2012210 Medicine-Admin

About the Unit
The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of housestaff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Job Information

Job Summary:

The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts within the Department of Medicine.


  • Work with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
  • Assist in the timely submission of required annual reports and continuation applications.
  • Serve as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
  • Attend institutional meetings that focus on grants management and establish and maintain appropriate working relationships with both internal and external agencies.

  • Strong computer skills including word processing, database management, and spreadsheet skills required.
  • Excellent verbal and written communication skills required.
  • Attention to detail required.
  • Ability to be flexible and adaptable required.
  • Knowledge of general accounting standards and auditing required.
  • Strong organizational skills required.
  • Strong financial and analytic skills required.
  • Ability to research issues and propose solutions to problems required.
  • Demonstrated initiative in improving processes and enhancing systems required.
  • Ability to exercise sound judgment, discretion and tact required.
  • Familiarity with federal and non-federal grant and contract policies required.
  • Time management skills and the ability to handle multiple, concurrent tasks within deadlines required.
  • Ability to work with individuals from across the division and university required.

Additional Requirements

Education and Experience:
  • Bachelor's degree or a minimum of five year experience required.
  • Bachelor's degree or higher in accounting, business administration, or science preferred.
  • Three years of administrative, accounting, or grant and contract administration experience preferred.
  • Experience with budgets, ledgers, invoices, and fiscal reporting preferred.
  • Experience in one or more aspects of sponsored program administration in a research environment preferred.
  • Experience with accounting systems preferred.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 6/11/2018
Application Due: 7/27/2018
Work Type: