Financial Administrator

Chicago, IL
Jun 10, 2018
Institution Type
Four-Year Institution


9065510 Facilities-Support Services

About the Unit

Job Information

Job Summary:

Reporting to the Sr. Financial Analyst, the Financial Administrator will be responsible for administrative and financial support for operating budgets within Facilities Services utilities and engineering funding.

  • Assists with the review of pay applications. Researches prior payment and contract information. Tracks and follows-up on outstanding pay application issues.
  • Monitors, investigates, and reconciles any reporting discrepancies between the project management database and the accounting ledger
  • Prepares account create and close-out requests, reconciles contract balances, prepares journal entries and payment vouchers
  • Maintains the database for project approval letters and other correspondences
  • Prepares ad hoc reports
  • Coordinates the preparation of financial forms, ensuring all meet applicable internal and external requirements
  • Input utility financial data and information into excel spreadsheets
  • Proposes solutions to problems and corrects according to proper policy and procedures
  • Work non-traditional hours to meet deadlines, address project coordination, and respond to emergencies.
  • Performs all other duties as assigned.

  • Decision Quality & Accountability
  • Business Acumen
  • Performance & Execution
  • Partnership & Collaboration

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree in Accounting, Finance, or Economics OR an equivalent combination of education and relevant experience (minimum five years) required.
  • Master's degree or other advanced degree preferred.

  • A minimum of one to three years of fiscal administration experience required.
  • Experience in financial modeling preferred.

Technical Knowledge or Skills:
  • High level of Business Objects knowledge preferred.
  • Computer literate in Microsoft Excel, other Microsoft Applications, and data queries required.
  • Advanced in Microsoft Excel, which includes advance usage of pivot tables, v-lookups, macros, and formatting preferred.
  • Strong mathematical, analytical and problem-solving skills preferred.
  • Highly organized and detail-oriented in order to track multiple open issues in a timely, efficient, and accurate manner required.
  • Resourceful, flexible and able to anticipate and resolve problems effectively and a capacity for understanding the relationship of specific tasks to the broader operation of the administrative functions required.
  • Excellent verbal and written communication skills, ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information required
  • Strong customer service orientation and the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision required.
  • Ability to work non-traditional hours to meet deadlines, address project coordination, and respond to emergencies required.

Working Conditions and Physical Requirements:
  • Keyboarding
  • Bending; stooping to reach files
  • Light lifting
  • Some travel may be required around campus.

Required Documents:
  • Resume
  • Cover Letter
  • List of References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
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