Administrative Support Specialist
Position Number: 00105165
Primary Function of Organization Unit: UNC/NC State Joint Department of Biomedical Engineering. Biomedical engineering, or bioengineering, is an exciting new discipline that applies the rigorous methods of physics, chemistry, mathematics, and engineering to solve important and urgent biological and biomedical problems. In 2003, the University of North Carolina at Chapel Hill and North Carolina State University formally brought their exceptional strengths and national reputations via their College of Arts & Sciences, School of Medicine, and College of Engineering to establish our department.
Essential Job Duties: The Biomedical Engineering department is seeking an individual who will: * Perform post-award functions in BME and assist with administrative duties in BME 1)Post-award functions include: * Duties related to assigned projects/PIs; initiating actions through the PMR system when required for the following actions on ledger 5 projects; re-budgeting, equipment acquisition, travel, no-cost extensions, pre-award account numbers, and pre-award cost * Preparing online journal vouchers and interdepartmental transfers; and preparing budget projections for PIs when requested. * Completing the closeout process for ledger 5 accounts; ensure all direct costs for project have been accounted for; indirect costs accurate; ensure departmental policies and procedures are followed; and obtain approval from PI and Department Head before submitting final documentation to the College. * Approve all vouchers and travel reimbursements on grants. 2) Administrative Duties include: * Various duties in support of the Biomedical department including answering questions coordinating meetings etc.
Department Required Skills: * Knowledge to work on Microsoft Word, Excel, Powerpoint and use Acrobat. * Previous Accounting experience * Must have excellent communication skills.
Preferred Experience, Skills, Training/Education: * Bachelor's Degree preferred * Knowledge of Peoplesoft Financials, Contracts and Grants software, * Experience in post award administration is preferred.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.