Administrative Support Specialist

Location
Raleigh, NC
Posted
Jun 09, 2018
Institution Type
Four-Year Institution

Position Number: 00105071

Primary Function of Organization Unit: The Industry Expansion Solutions (IES) is a major component of the State's economic development operation. IES transfers engineering, science, knowledge and technology to North Carolina industry, business and public agencies for the enhancement of quality, productivity, worker safety and environmental protection. This is accomplished by utilizing professional education and technical assistance that meet the needs of business, industry and healthcare professional. Advocating the use of engineering, science and technology through best practices promotes corporate growth and the creation of quality products and services.

Essential Job Duties: This position serves as administrative assistance for the Director of Operations. This position is the primary point of contact for the Director, with responsibilities for collecting, analyzing and preparing information and data for use in meetings, special projects, contract proposals and client interactions. Additionally, the position serves as program liaison to IES' Extension Specialists and the programs they manage. Duties include providing administrative support by answering calls, managing calendars, coordinating conference calls, preparing meetings, generating purchase requisitions, handling travel arrangements, submitting travel reimbursements, assisting with course registration and preparation, generating certificates of completion for courses and coordinating shipping activities.

Minimum Education/Experience:

Department Required Skills: * Excellent communication skills; oral and written * Demonstrated strong organizational skills * Familiar with email and calendar systems * Knowledge of and ability to use Microsoft Word, Excel and PowerPoint (or similar) * Ability to travel to off-site facilities, as needed * Ability to delegate tasks and multi-task * Office support experience and ability to solve problems * Ability to deal with last-minute changes within the supported programs * Independently able to support the functions of the unit with/without the Directors

Preferred Experience, Skills, Training/Education: * At least five years of administrative assistant experience * Associate degree preferred * Experience reporting to multiple Directors

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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