Administrative Specialist Information Technology

Sugar Grove, IL
Jun 09, 2018
Institution Type
Community College

Act as administrative specialist to the Chief Information Officer, and IT Managers.

Maintain appointment calendar for the Chief Information Officer.

Maintain and monitor all records pertaining to the responsibilities of the Chief Information Officer.

Prepare and attend to correspondence and reports of both a regular and confidential nature.

Assist with travel documentation for Chief Information Officer, managerial and departmental staff.

Attend departmental meetings, record, and circulate minutes of meetings.

Process attendance forms. Maintain the departmental leave calendar.

Approve managerial leave reports in attendance system. Verify approval of staff leave reports/time sheets for CIO's final approval.

Maintain departmental supplies, processing order requests as needed.

Plan and manage details related to the setup, scheduling, catering, and supplies for college community meetings sponsored by the Information Technology department.

Manage the job postings for IT positions.

Prepare materials for IT staff search committees.

Perform other duties as assigned.

Req ID: req433

Job Title: Administrative Specialist Information Technology

Division: Information Technology

Location: Sugar Grove Campus

Grant Funded: No

Employment Type: Full-time Support Staff

Compensation Range: 16.87 - 16.87, starting pay, prior experience will be considered

Compensation Type: Hourly

Work Schedule: M-F 8 a.m. - 4:30 p.m.

Work Hours: 40

Documents to be attached: Cover Letter-Yes

Special Instructions to Applicants: Please attach all required documents at time of application.

Testing: No

Targeted Hire Date: 6/25/2018

Position Qualifications:
High school diploma or equivalent required; Associate's degree or additional administrative training and/or coursework preferred.

Three years related administrative experience required including experience with Windows, MS Word and Excel, electronic mail and electronic calendar programs required.

Ability to type 45 WPM.

Excellent communication, organizational and human relations skills.

Ability to work independently and maintain confidentiality.


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