STEM Admission Counselor/STEM Senior Admission Counselor

Jun 08, 2018
Institution Type
Four-Year Institution

About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit

Job Description:
Reports to: Director of Admission

Summary of Position:
The STEM Admission Counselor is responsible for providing college information to prospective STEM students, for recruiting new graduate and undergraduate STEM students, and for representing the College at a variety of outreach efforts. Specifically, the counselor is responsible for recruiting STEM graduate and undergraduate applicants and for coordinating and participating in the full range of admissions activities including but not limited to the development of marketing plans and recruitment strategies, administrative oversight of admissions funnel, and enrollment monitoring. The position is a full time, 12-month exempt staff position in the Office of Admissions. The STEM acronym stands for Science, Technology, Engineering, and Mathematics. The Office of Undergraduate Admission is a fast-paced, professional and confidential work environment

The determination of the Admission Counselor or Senior Admissions Counselor will be based upon experience. Candidate with at least three years of admission experience will be considered for the Senior Admission Counselor position.

Essential Job Functions:
Develop, Execute, and Evaluate Recruitment Strategies
  • Develops strategic travel plan in assigned recruitment territory. Coordinate all aspects of recruitment travel through scheduling, transportation, and accommodations. Including but not limited to high school and community college visits, and undergraduate and graduate college fairs.
  • Develop and implement marketing and communication strategies and programs to enhance recruitment of STEM students using email, website, social media and other creative approaches.
  • Work together with graduate PostBac/PreMed and Computer Science programs, undergraduate academic deans, program chairs, and appropriate STEM departments to develop general and specific recruitment, application, and enrollment initiatives to attract both graduate and undergraduate STEM students to the College. Including but not limited to strategic event planning, and special visit programs.
  • Develop successful student outreach programs at individual high schools and community colleges to recruit high quality STEM undergraduate applicants to Mills. Formulate new strategies to expand relationships with middle, high schools and community college with the goal of increasing applications from students interested in STEM areas.
  • Develop and report enrollment data on trends in assigned recruitment territory
  • Attend all Admission related on-campus events as a member of the Enrollment Services Division with preparation to share and present on all aspects of College admissions.
  • Participate in regional and national STEM related college fairs
Application Management and Evaluation
  • Manage the application review process for graduate applicants in partnership with the deans and directors of the various programs towards meeting established enrollment goals.
  • Manage the application review process for undergraduate applicants through application review and interviews and provide recommendations to the admission committee.
  • Maintains reports and records on application activity in assigned recruitment territory
  • Helps prospective students update and submit all required admission documents to complete applications
  • Application evaluation requires 10 weeks of file review, including evening and weekend work, primarily during winter months
Admission Counseling
  • Establish, develop, and maintain communication with prospective students , their families, guidance counselors and community partners through phone, email, mail, interviews, and presentations
  • Counsel and advise prospective students and families about the college admission process, financial aid, and professional and graduate school opportunities for STEM disciplines.
  • Coordinate and support campus visits for interested students (class visits, tours, meetings with professors and students, etc). Develop strong relationships with faculty, student, and alumni ambassadors to provide prospective students with engaging visits to campus.
Special Projects
  • Support summer bridge programs and orientation activities for STEM programs; i.e. Hellman
  • Chairs working groups in undergraduate admission office, e.g. social media, yield receptions, and scholarship committees
  • Develops communication plans for working groups in undergraduate admission office
  • Coordinates activities and communication with offices on and off campus including but not limited to academic programs, financial aid office, college fair organizers, and alumnae
  • Meet and communicate with the entire admission team to maintain clear communication and the progress of shared goals
Required Knowledge, Skills, and Abilities
  • Bachelor's degree in a STEM field
  • Intermediate knowledge of Microsoft Office, including Word, Excel and PowerPoint
  • Intermediate knowledge of Social Media, including Facebook, Twitter, and Instagram
  • Strong written and verbal communication skills
  • Ability to exhibit strong customer service orientation for all levels of College constituencies and members of the public.
  • Ability to take appropriate steps to promote and sustain effective working relationships within a diverse multicultural environment
  • Knowledge of Admissions cycles, processes, procedures and data
  • Knowledge of Admissions recruiting and communications strategies
  • Knowledge of financial aid policies and cycles
  • Familiarity with professional and graduate school opportunities for STEM disciplines
  • Work Experience in a STEM organization or in higher education
  • Spanish speaking
Education and Training
  • Bachelor's degree in a STEM field from an accredited college or university required
Physical, Mental and Environmental Demands
  • Ability to lift 50 pounds
  • This position may require extended periods of sitting and doing computer work. It also requires the ability to walk around the 135-acre Mills campus
  • Valid driver's license and proof of current vehicle insurance
Additional Information:
This is an exempt, full-time position with an FTE of 1.0. Salary and title is commensurate with experience and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and a minimum of 10 paid holidays annually. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: 403(b) retirement plan (with matching after introductory period), pet insurance, long-term care insurance and legal-assistance insurance.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to

Application Instructions:
To apply, please submit the following to
  • resume
  • cover letter and
  • contact information for three references, and
  • salary requirements
Review of applicants will begin immediately; applications will be accepted until the position is filled.


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