Finance Services Manager

Job description

Finance Services Manager

Stanford University

Job Number:

Job Family: FinanceJob Series: AccountingJob Code: 4442Grade: HFTE: 100%Exemption: Exempt
Finance Services Manager (Accountant 2)
The Office of Technology Licensing at Stanford University seeks an experienced Finance Services Manager (Accountant 2) to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions. The Finance Services Manager is responsible for managing approximately 2,200 active Patent Fund Accounts, year-end distribution of royalty income, and budget projections. The Finance Manager provides internal and external accounting support to the OTL Staff, Controller's Office, Departments and Schools, Licensees, Inventors, Attorney firms, and other Institutions. The position supervises two accounting assistants. The ideal candidate will possess strong communication, organizational, and analytical skills.
The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets. In FY2017, Stanford received $45.4M in gross royalty revenue from 808 technologies, with royalties ranging from $1.26 to $11.1M. Fifty-six of the 808 inventions generated $100,000 or more in royalties. Five inventions received $1M or more. For more information, please visit

  • Analyze accounting transactions and information to summarize current financial position at the unit or organization level. Construct and assemble data for decision making; develop conclusions, and present high-level summary of recommendations.
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
  • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
  • Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
  • Serve as a resource to local units and other departments to resolve accounting-related issues.
  • May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
  • - Other duties may also be assigned
    Education and Experience: Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience
    Knowledge, Skills and Abilities
    • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
    • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
    • Understanding of and ability to apply accounting skills and concepts.
    • Knowledge of Generally Accepted Accounting Principles.
    • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
    • Demonstrated project management skills and ability to contribute as part of a project team.
    Physical Requirements*:
    • Constantly perform desk-based computer tasks.
    • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
    • Occasionally write by hand, twist, bend, stoop and squat.
    • Rarely stand, walk, reach or work above shoulders and use a telephone
    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
    Working Conditions: May work extended hours during peak business cycles.
    Background check will be required for all final candidates.
    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


    Location: Dean of Research, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 6/8/2018
    Application Due: 8/8/2018
    Work Type: