Student Conduct Administrator

Seaside, California
Jun 08, 2018
Institution Type
Four-Year Institution

Student Conduct Administrator

(Administrator II)


Apply Today!  Open until filled.  Application Screening Begins:  Monday, July 2, 2018



Under the general supervision of the Associate Vice President for Student Affairs & Dean of Students, the Student Conduct Administrator manages the operations of the Office of Student Conduct and Community Standards and related student conduct matters.  The department promotes the growth and development of students while protecting the interests of the larger community.  Through the student conduct process, Student Conduct educates students on their academic, civic, ethical, individual and social rights and responsibilities as members of the University community.  The Student Conduct Administrator collaborates and develops rapport with various constituents throughout the campus and must demonstrate a high degree independent judgment, reasoning, discretion, creativity and integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Administers student disciplinary procedures for the university. Recommends, develops and implements campus policy and protocols on student conduct related issues, in accordance with state and federal requirements. Consults with legal counsel on cases, advises faculty regarding student academic related matters and educates the campus community on student conduct policy, ethics, and students' rights and responsibilities. Administers the student conduct processes in accordance with appropriate conduct procedures. Independently provides student advisement and guidance, resolves policy violations, maintains and organizes conduct records, makes referrals to campus offices, provides staff assistance and represents the University in student conduct hearings and related matters.  Trains individuals who serve as hearing officers.  Writes reports and maintains accurate records of disciplinary proceedings.
  2. Informs, develops training, and educates the campus community (students, staff, and faculty) and parents regarding student conduct issues, academic integrity and related policies. Interprets and communicates university policies and appropriate local, state and federal laws to a diverse audience. In cooperation with the Personal Growth and Counseling Center, the Campus Health Center, Student Housing & Residential Life, and Student Activities and Leadership Development, develops and implements multi-media tools to educate students, staff, and faculty on a variety of issues (academic integrity, safety, alcohol and other drug prevention education, privacy, ethical decision making, civility, self-responsibility, discrimination/harassment/sexual violence) and student behavioral issues.  Develops and coordinates innovative programs to address community standards and promote ethical decision-making. Collaborates with Student Housing & Residential Life in the training and education of staff on conduct related protocols.
  3. May serve or provide leadership on campus-wide committees related to sexual harassment, alcohol/drug abuse, crisis intervention, and other student conduct related issues including but not limited to:  the CARE Team, Title IX Committees, Clery teams, the Campus Alcohol Advisory Committee and the Student Life Leadership Team.  May conduct investigations of Title IX and DHR (Discrimination, Harassment, and Retaliation) complaints in accordance with campus and system-wide policies and procedures.  May administer student organizational discipline in collaboration with Student Activities and Leadership Development staff. Works closely with many offices on campus, to include the University Police Department, Faculty, Deans, Student Housing & Residential Life, Personal Growth and Counseling Center, and others during preliminary and/or official investigations of student conduct.
  4. Assists students in preparing formal grievances according to the Student Grievance Policy guidelines and when a determination is made that a formal grievance is warranted. Staffs the formal grievance committee. Maintains records and materials developed in the course of the formal grievance investigation and hearing process. Files a Student Grievance Annual Report.
  5. Maintains confidential database records of student conduct cases, providing regular reports to the Associate VP for Student Affairs and Dean of Students including but not limited to, ongoing statistical reports, department annual report and system-wide audits. Develops, updates and maintains websites related to student conduct and academic integrity. Develops informational and marketing materials to be distributed to the campus community.  Develops and manages the department budget.

Other Functions:

1. Represents Student Life on campus-wide committees.

2. Actively participates in department meetings, training programs, collaborations, retreats and planning sessions.

3.    Attends seminars and conferences to maintain program and professional development, and maintains involvement in the CSU Student Conduct Administrators group.

4.   Serves as a resource for Associated Student elections process.

5.   Participates in university task forces and special projects as required.

6.   Performs other duties and special projects as assigned.


Thorough knowledge of CSU policies and procedures and laws affecting conduct decisions including Title V Sections 41301 and 41303 of the California Code of Regulations, CSU Executive Orders 1095, 1096, 1097, and 1098 (and subsequent and related Executive Orders), and The Family Educational Rights and Privacy Act (FERPA).  Skills in mediation and alternative dispute resolution methods to resolve highly charged matters that arise.  Knowledge of and ability to apply laws affecting judicial decisions. Research, interview and observation techniques.  Basic knowledge of student and faculty perspectives on classroom academic issues.  Thorough understanding of the interrelationships and need for coordinated action within the total Student Affairs area. Thorough knowledge of modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling and coordination in a team environment to meet changing student and organizational objectives.

Ability to:

  • Respond appropriately and pro-actively to complex issues and problems and develop strategic solutions.
  • Address confidential and sensitive incidents with composure, discretion, and respect in a manner that upholds the dignity of others.
  • Maintain and promote appropriate standards of professional ethics and behavior.
  • Learn and apply student development theory and student learning theory in addressing student conduct.
  • Review and analyze complex reports, policies, and legal guidance to accurately assess issues, draw valid conclusions, and recommend appropriate strategies or outcomes according to University goals.
  • Maintain effective and proficient interpersonal and written communication skills and maintain positive, civil and collegial interactions with all members of the campus community.
  • Prepare written correspondence and reports that are clear, concise and comprehensive.
  • Complete multiple tasks with changing or competing deadlines, and set priorities to ensure projects are completed in a timely manner.
  • Use independent judgment with limited supervision.
  • Integrate technology into Judicial Affairs and Community Standards programs.
  • Learn, interpret and implement campus and system-wide policies and procedures, and develop a strong working knowledge of relevant federal, state and local laws pertaining to current practices.
  • Develop and manage a budget.
  • Work flexible hours and manage time effectively in meeting demands of department case load.
  • Adjust to change and demonstrate flexibility and patience with changing expectations (e.g., work environment, responsibilities and assignments, technology).
  • Demonstrate a commitment to values and programs of diversity and multiculturalism, confidentiality.
  • Work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others.


Equivalent to a Bachelor's degree in Psychology, Sociology or a closely related field AND five (5) years of professional level student services work experience, OR a Master’s degree in a directly related field AND two (2) years of professional level student services work experience. Demonstrated knowledge of and experience in interpreting laws and regulations.


Master’s Degree in Counseling, Clinical Psychology, Social Work, or a directly related field. Experience or certification in prejudice reduction, diversity, conflict resolution and/or other forms of alternative dispute resolution (ADR). Experience adjudicating student housing related conduct. Must have excellent writing and oral communication skills. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Maxient or equivalent student case management system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 


A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards); control over campus business processes, either through functional roles or system security access.

This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.


Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. 


Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes:  a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.


Please be aware of the following important dates and plan accordingly: 

Tentative Timeline:                                                                                                                         

Week  of July 9               First round interviews (Phone or Zoom)                                 

Weeks of July 23 & 30    On-Campus Interviews 

For full consideration, submit the required documents on the priority screen date listed above.  For assistance or if you require an accommodation, please call (831) 582-3389.  For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map).  Please check the links provided for the respective hours.

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.


All employees must be eligible for employment in the U.S

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