Budget Analyst - Non-Exempt, Recruitment #3317
This is a full-time, permanent (probationary) position.
Salary Range and Max Salary
The application deadline is: Thursday, June 21, 2018
The salary range for this classification is: $3,832 - $6,970 monthly
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Campus Marketing Statement
California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.
Department Marketing Statement
Department: Budget planning and Administration
Budget Planning & Administration serves as the central budget office for the campus and provides interaction with a variety of constituents. Budget Planning & Administration provides expertise, guidance, budget development and administration in support of the University¿s Mission, responsible for budget planning, development, and administration of funds appropriated to the University. The department is also responsible for budget reporting and developing of budget policies and procedures. Budget Planning and Administration supports the University Divisions, Enterprise, Trust, and the Auxiliary Funds. The department supports both management and end-users in administering and understanding the university budget. Budget Planning & Administration Officer serves as the staff and/or advisor to: University Budget Committee (UBC), University Business Process Advisory Council (UBPAC), Student Fee Advisory Committee (SFAC), and other committees as assigned.
Under general direction of the University Budget Director, the Budget Analyst performs technical duties necessary to administer the University's budget and funds and assists in maintaining, gathering, and analyzing data and information; tracking, monitoring, coordinating and/or compiling budgets and financial data; compiling and preparing various reports. The position assists in maintaining budget department files; maintaining and updating budget web pages; review, input and upload of budget journals; preparing budget reports utilizing spreadsheets and databases; research purchases and prepare purchase requisitions; monitoring and reconciling expenditures for the Budget, Planning and Administration¿s departmental budget.
Required Education:Equivalent to a bachelors degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
Preferred Education:A Master's degree in Business Administration or related field, with a concentration in public or business administration, Accounting, or Finance is highly desirable.
Required Experience:Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process.
Preferred Experience:Experience with automated financial systems, complex spreadsheets, databases, and/or database query tools is desirable but not required.
Experience using CMS/CFS (Common Management System- Financials, HR) or other similar software enterprise systems is highly desirable.
Required Knowledge, Skills, and Abilities:
- General knowledge of the principles and practices of governmental budgeting and accounting;
- Working knowledge of the principles and practices of public finance;
- Working knowledge of the principles of administrative, personnel and fiscal;
- Familiarity with the principles of organization;
- Working knowledge of research techniques and of statistical principles and procedures
- Proficiency using standard office software programs (e.g., Microsoft Word, Excel, PowerPoint, Access, and Outlook calendar/email) in a Windows Operating System environment.
- Excellent organizational, prioritization and multi-tasking skills
- Analytical and problem-solving skills (i.e., financial and data analysis, multiple fund sources).
- Communication skills.
- Analytical reasoning and problem solving skills
- Excellent interpersonal and customer service skills
- Ability to monitor and reconcile financial activity, as well as assist to make financial projections and prepare related reports (e.g. budgeting and reconciliation for capital projects, multiple fund sources).
- Ability to take initiative, anticipate problems, and assist to solve issues in a timely manner;
- Ability to assist to provide solutions that are thorough, and practical.
- Ability to work collaboratively in a diverse environment;
- Ability to multi-task, while attending to detail and effectively oversee multiple projects and simultaneous deadlines and respond effectively to changes in priorities and overlapping deadlines
- Ability to assist to gather, interpret, and assess information/data from a variety of sources in support of recommendations;
- Ability to assist to formulate well-reasoned courses of action of solutions to problems.
- Effective planning and organizational
Additional Knowledge and Abilities Preferred:
- Experience in a higher education environment, a California public agency, or the California State University institution.
The position activities may require the use of the following equipment: Office equipment including printers, copiers, binders, fax machines, calculators, personal computer and various software programs needed to conduct the work. Responsibilities This is the first level of professional budgeting work requiring general knowledge and understanding of budget and financial accounting principles and practices.
55% - Budget Administration:
This position performs technical budget analyses required to administer the campus budget. This includes, but is not limited to, assist with uploading and posting of budget allocations for university departments into the PeopleSoft Financial System as well as subsequent budget transfers. Assist with the preparation of purchase requisitions, follow up on dispatching of Purchase Orders, and prepare invoices for payments; research, prepare and gather information for reports and special projects, establish and maintain budget files. Among the other areas, this position will assist with: preparation and processing of documents and reports required by the Chancellor's Office; processing of documents required by the State Controller¿s Office (SCO) pertaining to the administration of position management; assist in the development, maintenance, interpreting and reporting of financial data pertaining to all funds administered by the University. The Budget Analyst will assist in overseeing and tracking utility invoice payments, log, and prepare reports; assist with the university Ceremonies account, including tracking all expenses, gather supporting documents and prepare reports; log CPOs (Cash Posting Orders) received from the CO; assist with editing the Budget web page, upload budget documents; upload monthly data to the OpenGov transparency platform, etc.
20% - Financial Reporting and Systems Development:
The Budget Analyst assists in the maintenance of financial data pertaining to funds administered by the university and in generating databases and reports to be used by the Director in the development of quarterly financial reports for presentation. Responsibilities involve, among other things, assisting in gathering historical data and the development of fiscally sound financial analyses, projections, and forecasting based on historical information and relevant variables, and the preparation of budget reports.
20% - Position Management:
This position assists, as needed, in monthly processing of the CMS PeopleSoft Labor Cost Distribution. This includes, but is not limited to, retrieving and loading the SCO Pay Tape for the CSU Create Paychecks process, running the CSU Paycheck Distribution process based upon the labor cost distribution hierarchy, maintaining the Chartfield Combo Codes and corresponding Department Budget Table, and correcting errors. This position also will assist, as needed, in creating and updating position numbers as requested by divisions; prepare ad-hoc position-related reports, etc.
5% - Other Duties:
Performs other duties as assigned by the University Budget Director, e.g., assist with budget presentations, assist the Senior Budget Analyst with Data Warehouse training and support to campus staff, and assist in maintaining and updating the training materials based on new updates to the CFS system.
To Apply Please Visit: https://www.csudh.edu/hr/job-opportunities/
To apply for this posting (Non-CSUDH Employees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'
California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.
Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.
Upon appointment all candidates must furnish proof of eligibility to work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9