Job description

JOB NO.: 105165-US

Work Type: Staff-Part Time


Location: Madison

Categories: Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 105165

Working Title: Administrative Assistant

Official Title: UNIV SERVICES ASSOC 1(16600)


FTE: 40%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $13.19

Job Summary:

This position is responsible for paraprofessional administrative support functions for senior staff under the supervision of Dr. Yoshihiro Kawaoka, Director of the Influenza Research Institute (IRI). The immediate supervisor for the position is the Assistant Director-Administration. This position works closely with the Assistant Director-Administration and senior staff to support the day-to-day operations of the IRI. This individual must be able to interpret complex requests for sensitive information regarding this Select Agent facility. This position will provide travel, conferences/meetings, and E-Reimbursement support as well as other administrative support functions. These functions will include: arranging travel and conferences; on-site support for conferences, support for travelers during travel; and collecting information for E-Reimbursement processing. In addition, this person will be considered the expert and will advise laboratory staff on allowable spending for travel, conferences, and E-Reimbursement. This position requires a comprehensive knowledge of, and the ability to interpret and analyze, Department, School, University policies and procedures, guidelines, rules and regulations as well as Federal rules and regulations. This position also requires exceptional attention to detail, excellent interpersonal and professional skills, organizational skills and the ability to interact positively and independently with university administration, faculty and staff and the community at large. This position requires strong oral and written communication skills, exercising initiative and decision-making, and the ability to handle a wide variety of tasks simultaneously.


Schedule Comment:

40-60% FTE

Schedule to be set at time of hire. Will work at least 3 days/week and between 8AM-5PM

Start date flexible


Amy Kuehn
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the 'Apply Now' button. You will be asked to upload a current resume and cover letter briefly describing your qualifications relevant to the position. You will also be asked to upload a document with the contact information for three (3) references, including at least one current or former supervisor.

40-60% FTE

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Jun 7 2018 Central Daylight Time

Application Close: Jun 21 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 6/8/2018
Application Due: 6/22/2018
Work Type: