Executive Assistant

Location
Charlottesville, VA
Posted
Jun 08, 2018
Institution Type
Four-Year Institution

Working Title: Executive Assistant

Position Type: University Operational and Administrative Staff

Department: Elson Student Health Center

Location: Charlottesville

Posting Date: 06-07-2018

Posting Summary:
The University of Virginia Elson Student Health Center is seeking a full time Executive Assistant. Student Health offers clinical services to UVA students, providing them with high-quality, accessible medical care in a confidential and sensitive manner. The Executive Assistant will assist the Director of Administration and the Executive Director of Student Health. Duties include performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices.
A Bachelor's degree or equivalent in a related field and four to seven years of experience is required.

The incumbent is required to have strong working knowledge of administrative and human resources procedures. Excellent oral and written communication, including the ability to develop communications for the Executive Director and Director of Administration is also required. The incumbent must be able to work independently or as part of a team and coordinate projects involving multiple stakeholders. The ability to exercise discretion in handling confidential, sensitive, and timely information is also required, along with the ability to prepare meeting agendas, record minutes, create and distribute reports, draft memos and correspondence, and coordinate a busy and shifting office calendar. It is essential that the incumbent have the ability to provide exceptional customer service, organize and maintain personnel files, and perform emergency management audits. Knowledge of the university is preferred. A working knowledge of Microsoft Office applications including Excel, Access and Powerpoint is required, in addition to experience entering and extracting data from datasets.

To apply, candidates must submit a cover letter, resume, and three references through Jobs@UVa (https://jobs.virginia.edu, search on Posting #0623450).

For questions about the application process please contact Chris Cunningham at cwc7tv@virginia.edu.

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.

Required Knowledge, Skills and Abilities:
Strong working knowledge of administrative and human resources procedures.

Ability to present and analyze information.

Excellent oral and written communication, including the ability to develop communications for Executive Director and Director of Administration.

Ability to work independently or as part of a team.

Ability to exercise discretion in handling confidential, sensitive, and
timely information.

Ability to prepare meeting agendas, record minutes, create and distribute reports, draft memos and correspondence, andcoordinate a busy and shifting office calendar.

Ability to provide exceptional customer service.

Ability to coordinate projects involving multiple stakeholders.

Organize and maintain personnel files, and perform emergency management audits.

E-mail a Friend: jobs.virginia.edu/applicants/Central?quickFind=84800

PI102846171

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