Academic Department Administrator
Job Description Summary:
I. JOB OVERVIEW
The Columbian College of Arts and Sciences (CCAS) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation's liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century.
The Academic Department Administrator position is located within the Department of Anthropology at our Foggy Bottom Campus in Washington, D.C. This position provides key administrative and financial support to our programs diverse constituency including faculty, leadership, research and administrative staff, the Center for the Advanced Study of Human Paleobiology (CASHP), as well as our students. The Academic Department Administrator reports directly to the Department Operations Supervisor for Anthropology.
•Manages all logistical aspects of the Anthropology department, including evaluations, space, food and beverages, print and digital program materials (including graduate manual), graduate student recruitment, speaker travel, retreats, among other tasks. Submits FixIt requests to facilities.
•Answers routine requests for information from current students, prospective students, and the public, and directs them to appropriate sources, offices, or advisors
•Manages and orders supplies for the department. Maintains department P-card.
•Supports the administrative operations of the department, to include: developing and maintaining databases (such as lists of alumni and email distribution lists); managing departmental and non-departmental space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effective action or publicize department activities and to disseminate information about relevant events and opportunities to the department community (notices of field schools, jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments
•Hires/supervise work study students
•Manages the payroll for all hourly employees employed under Anthropology Department aliases and maintains leave records
•Regularly updates departmental web platform and helps to compile material for the department newsletter
•Tracks donations and manages departmental correspondence with donors.
•Processes classroom and academic technology requests.
•Maintains records of students' independent research and internships.
•Liaison between departments and offices within CCAS and GW
•This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
• Anthropology background preferred.
• Previous experience working in a university or academic setting.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Columbian College of Arts & Sciences (CCAS) Family Administration Sub-Family Academic Department Administration Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday; 8:30am-5:30pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007150 Job Open Date: 04/16/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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Documents needed to Apply
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