Preservation Library Specialist

Job description

Preservation Library Specialist

Stanford University

Job Number:

Job Code: 1733
Job Grade: E

(Two year fixed-term)

A cover letter and resume are required for full consideration.

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Preservation Library Specialist for the Hoover Institution Library & Archives. The position is a two-year fixed term.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.


The Preservation Library Specialist performs a wide range of complex and/or interrelated duties involving a high level of decision making within one or more functional areas of a library. Applies knowledge of overall system and works mostly independently with a high degree of initiative. May supervise employees and manage a unit or after hours' operations by overseeing daily operations and updating and maintaining facilities and equipment.

The position will assist with metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.

The Preservation Library Specialist will focus on work consisting of preservation analysis and rehousing needs, as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility.


  • Manage daily operations of a unit to include supervision of staff, as well as training and performance evaluation as well as scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness
  • Perform searching in national database of bibliographic records to identify microfilm or digital replacement copies
  • Manage timecards
  • Use electronic tracking system for inventory of materials in vault, as well as materials in the department
  • Use Library Automated Retrieval System to keep track of library materials
  • May be involved in vendor relations, and host visits and tours for vendors
  • Collect and maintain statistics; produce reports for management
  • Interact with management and colleagues within and outside the functional area
  • Coordinate and perform a wide range of activities, including outreach and education, teaching workshops and offering care and handling classes
  • Troubleshoot and resolve complex technical issues
  • Participate in disaster response. May also direct other responders
  • Create digital documentation and associated metadata
  • Participate in the development of a uniform description environment across Hoover Library and Archives.
* Other duties may also be assigned.

Education & Experience:

Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
One to two years of experience in preservation or conservation of rare materials strongly preferred.

Knowledge, Skills, and Abilities:
  • Substantial knowledge of preservation principles and practices
  • Demonstrated supervisory experience.
  • Ability to communicate library policy (e.g. explain a variety of policies and protocols to various stakeholders.)
  • Ability to apply judgment and initiative in choosing procedures and evaluating alternatives.
  • Experience with library management systems or ability to learn them
  • Demonstrated computer literacy with word processing, spreadsheets, and communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently (e.g. physical and computer tasks)STRONGLY PREFERRED QUALIFICATIONS:
  • Experience with complex information systems (e.g., Archivist's Toolkit) or ability to learn them
  • Experience supervising casual workers or lower level staff
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
  • Strong project management skills.Certifications and Licenses:
  • Constantly sit, perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
    The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


    Location: Hoover Institution, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 6/7/2018
    Application Due: 8/7/2018
    Work Type: