Accountant, General Ledger

Jun 07, 2018
Institution Type
Four-Year Institution

Accountant, General Ledger

Stanford University

Job Number:

Business Title: Development Services Accounting Analyst

Organization: Office of Development

Department: Development Services


The Office of Development is one of higher education's premier fundraising organizations, raising over $1.1 billion last year in support of Stanford. The Development Services department within the Office of Development is responsible for processing all donations, over 120,000 in 2017, and managing the database that includes over 1 million records of information for donors, alumni, and friends of the University.

Reporting to the Associate Director, Accounting and Banking, the Development Services (DS) Accounting Analyst has responsibility for providing offices with information critical to the University's financials. The analyst's role requires an understanding of the complex underlying principles of University accounting, including the applicable systems, and the ability to apply those principles in carrying out projects and completing work. The responsibilities include determining appropriate procedures for accounting transactions, analyzing financial data, and maintaining accounting process controls.

Through a solid background of relevant education and experience, the ideal candidate will have the ability to demonstrate an extraordinary attention to detail, excellent problem solving and analytical skills, and an eye towards proactive prevention of potential challenges.


Perform moderately complex accounting activities and functions, including monitoring accounts, preparing documentation, expenditure reconciliations and reviews, revenue reporting/accounting, purchases and reimbursements, general ledger transactions, and journal entries.


  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Contribute to development of analyses to be used for key activities or decision making.
  • Perform a variety of regular and recurring accounting functions involving financial review and analysis, reconciliations, and reviews of multiple accounts and transactions related to the pledge receivables and gift revenue.
  • Identify, prioritize, and resolve accounting issues; probe beyond stated situation; identify underlying issues; recognize exceptions; perform preliminary analysis.
  • Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports.
  • Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues.
  • Collect data and perform research on details of transactions. Ensure work complies with complex internal policies and external regulations which may require interpretation.
  • Assist the Associate Director, Accounting and Banking with internal and external audits.
  • Serve as a liaison to other departments to resolve accounting-related issues.
  • Recommend, assist, test, or implement process streamlining, system improvements or work flow changes.
  • Contribute to development and maintenance of desktop procedures and process documentation for area of responsibility.
  • May train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

* - Other duties may also be assigned


Education & Experience:

Associate degree plus two years of applicable experience, or combination of education and relevant work experience.

Knowledge, Skills and Abilities:

  • Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
  • Basic knowledge of accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.

    Demonstrated proficiency in the following areas desired:

    • Analytic problem solving: able to use a systematic approach in solving problems through analysis of problem and evaluation of alternate solutions.

    • Decision making and problem solving: able to take action in solving problems while exhibiting judgment and a realistic understanding of issues.

    • Commitment to task: able to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency. Willing to commit to additional hours of work during time sensitive periods in order to reach goals.

    • Communication: able to clearly present information through the spoken word; influence or persuade others through oral presentation in positive or negative circumstances; listen well. Able to effectively communicate to others regardless of their status or position.

    • Tolerance of ambiguity: the ability to multitask and flourish in a high volume deadline-sensitive office. Able to deal with unresolved situations, frequent change, delays or unexpected events.

    Certifications and Licenses:



  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • May work extended hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


    Location: Office of Development, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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