Accounting Associate

Job description

Accounting Associate

Stanford University

Job Number:

We are always striving to enhance our reputation as the best college athletics department in the country. Our teams have won an unparalleled 23 consecutive Learfield Directors' Cups as the best athletics department in the country and we are equally proud of our department-wide 98% graduation rate. We strive to make our department efficient, innovative and high performing. We hold our staff and coaches to the highest standards in order to continue to maintain our high levels of success.

Stanford's Department of Athletics, Physical Education and Recreation (“DAPER”) supports the nearly 900 student-athletes who compete on the 36 intercollegiate athletic teams sponsored by the university. It also supports the campus physical education, recreation and wellness initiatives. Stanford's intercollegiate athletics department is seen as the premier athletic program in the country, achieving the highest levels of success both in the classroom and on the field. The core tenets of the Athletics Department culture, “The DAPER Way” are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively. All department actions and employees are guided by these principles.

Stanford University Department of Athletics seeks a qualified individual for the full-time position of Accounting Associate.

Under the supervision of the Sr. Financial Analyst in DAPER (Department of Athletics, Physical Education and Recreation), the Accounting Associate will be primarily responsible for initiating and monitoring all financial transactions related to several sport programs. These include advances, reimbursements, requisitions, purchase orders, journals, p-card transactions, travel card transactions, etc. In addition, the Accounting Associate will perform other financial functions for these programs such as reconciling and reporting. Finally, the Accounting Associate will provide general support to the Accounting and Finance area as assigned.

Specific responsibilities include, but are not limited to, the following:

  • Initiate financial transactions for multiple sport programs (Men's and Women's Golf, Men's and Women's Tennis, Men's and Women's Gymnastics, Men's and Women's Water Polo, and Men's and Women's Swimming & Diving) Transactions involve using multiple different University systems.
  • Monitor and follow up on transactions with internal and external vendors, DAPER administrators and coaches, University accounts payable, travel and reimbursement, procurement, etc. to ensure all transactions are fully complete in a timely manner. Investigate unusual items.
  • Answer questions from coaches and administrators regarding expense details as requested, including running reports in the OBI Reporting System. Maintain supplemental budget tracking tools as requested by coaches and administrators.
  • Assist with general analysis of DAPER expenditures, including preparing periodic reports.
  • Serve as the custodian and verifier of department Purchasing Cards (P-Card) and Travel Cards.
  • Serve as back-up for other Accounting Associates as necessary.
  • Assist with other administrative responsibilities as necessary and assigned.
    Qualifications include:
  • A bachelor's degree and/or 2-3 years of relevant work experience is required
  • A basic understanding of finance and accounting principles is desired
  • An understanding of/experience with the University's financial systems (Oracle Financials) or other similar systems is desired.
  • Strong interpersonal skills, a customer service orientation, sound judgment and an attention to detail are required.
  • Ability to multi-task and operate in a busy work environment is required.
  • Proficiency in Microsoft Office applications is desired.

  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • May work extended hours during peak business cycles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    This position is responsible for the integrity of Stanford's intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Pacific-12 rules and regulations.

    *Stanford is an equal opportunity employer.


    Location: Athletics, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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    Job No:
    Posted: 6/7/2018
    Application Due: 7/12/2018
    Work Type: