Finance Manager (Financial Analyst 3)

Job description

Finance Manager (Financial Analyst 3)

Stanford University

Job Number:

Stanford University is seeking a Finance Manager to perform complex finance functions and/or activities with programmatic impact on the institution, requiring professional expertise and application of internal policies and systems and external regulations. May manage a key area within a finance operation or department/unit.
Reporting to the Director of Finance and Administration (DFA), the Finance Manager will provide financial administration, analysis and oversight of sponsored and non-sponsored projects and funding for Cracking the Neural Code (CNC), SAD Global Health (GH), SPARK Program, and the Neuroscience IDP graduate program. Additionally this person will provide a leadership/mentor role and backup for the Research Financial Analyst supporting the department of Neurobiology. The position is responsible for the timely and accurate reporting for all units, developing budgets and long-range forecasts, and providing recommendations to enhance efficiency of operations. This position will be responsible for financial management of complicated portfolios (proposal preparation assistance and all post award activities including progress reports) for a diverse set of complex funds including federal and non-federal sponsored research projects, sub-awards, management of seed grants, designated funds, gift funds, endowments, & funding received from the Hospital.
The position will help develop a new model for a non-traditional departmental financial structure. This will entail facilitating the research process in a matrixed environment, and providing an efficient and flexible reporting mechanism to support the rapid growth of different areas of these units.
The position also performs strategic analysis of business operations, makes recommendations for improvement, and will be responsible for adhering to and enforcing all financial compliance issues for all departments listed above in the most effective way possible. Performs random audits as necessary, and works with independence.
The Finance Manager will apply their experience and expertise to provide financial management services. Financial management services include budgeting and forecasting of both sponsored and non-sponsored funds, compliance expertise and management, managing timely month-end processes, managing labor schedules & adjustments and approvals of expenditure, purchase orders & invoices, and Seed Grant setup, monitoring, & management. The Finance Manager will perform routine and ad hoc financial analysis to influence decision makers to ensure funds are being used appropriately. There may be other duties assigned to this position.
The Finance Manager is expected to engage with and influence Senior Associate Deans and Program Directors within the School of Medicine. This role is a great opportunity for an individual who has experience working with senior stakeholders. Professional maturity is a requirement of this position.
Duties include:

  • Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
  • Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
  • Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
  • Lead and support unit and organization strategy and change management initiatives.
  • Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
  • Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
* - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and six years of relevant experience or combination of education and relevant experience.
  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
  • Knowledge of GAAP.
  • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong project management skills and ability to contribute to or lead part of a multi-functional team.

  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Routine extended working hours during peak cycles; travel to school/unit sites across university.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Applicants are required to upload a cover letter and resume to be considered for this opening.


Location: School of Medicine, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 6/7/2018
Application Due: 8/7/2018
Work Type: