Records & Registration Manager, SMHS

Job description


Job Description Summary:

Founded in 1824, the GW School of Medicine and Health Sciences (SMHS) is the 11th oldest medical school in the country and the first in the nation's capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences. With dozens of top-tier residency programs, SMHS is a competitive and esteemed destination for medical school graduates across the country. Find out more here:

SMHS is seeking a Registration & Records Manager who serves as the registrar and student services director for the MD program in SMHS. The individual manages all enrollment, registration and change in status' for 720 medical students. The position performs all Banner related enrollment and grade entry/reporting/tracking functions for the MD program. This individual manages all graduation certifications and provides primary administrative oversight of all graduation and graduation related event planning. This individual provides graduation certification and meets licensure and certification requests for hundreds of alumni every year.

Responsibilities include:
Serves as the registrar for the School of Medicine.

Manages all course information via Banner.

Responsible for management of medical student transcripts. Enters all grades.

Confirms enrollment and graduation status for current medical students.

Manages the status and change in status for over 700 students per year.

Completes documentation of student status and graduate status.

Leads the completion of hundreds of annual training/education certifications for students and alumni of the School of Medicine.

Manages all aspects of graduation and the SMHS diploma ceremony.

Monitors grade reporting for all medical school classes. Coordinates with multiple faculty and course coordinators to ensure timely completion of student evaluations/grades.

Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Previous experience with higher education registration and records management.

Strong working knowledge of Banner.

Demonstrated ability to handle competing priorities.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Enrollment Services Sub-Family Registration Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007275 Job Open Date: 05/25/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your salary range expectation?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents





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      Job No:
      Posted: 5/26/2018
      Application Due: 6/7/2018
      Work Type: